Executive Assistant

3 weeks ago

Old Toronto, Canada The Headhunters Full time
Our client, based in the Junction Area of Toronto, is looking for an Executive Assistant to work fully in the office. Our client is a leading food processing company dedicated to delivering high-quality products to consumers across Canada and globally. With a focus on innovation, sustainability, and food safety, they pride themselves on commitment to excellence in every aspect of their organization. They are truly known for a work hard/play hard environment, recognizing their employeesâ contributions and hard work.
This newly designed role will provide comprehensive support to a busy President and Manager. The ideal candidate will possess exceptional communication and organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a proactive and resourceful individual who can anticipate the needs of the CEO and effectively manage competing priorities with discretion and confidentiality.

Executive Assistant responsibilities:
  • Administrative Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements. Handle correspondence, emails, and phone calls promptly and professionally.
  • Project Management: Assist in managing various projects, including real estate development initiatives. Coordinate with internal teams and external stakeholders to ensure deadlines are met and objectives are achieved.
  • Document Preparation: Prepare reports, presentations, and other documentation as needed. Conduct research and gather data to support decision-making processes.
  • Financial Management: Assist with budget preparation and expense tracking. Process invoices and maintain accurate financial records when required.
  • Communication Liaison: Serve as a central point of contact for internal and external communications. Facilitate communication between executives, departments, and external partners.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
  • Special Projects: Take on special projects and assignments as directed by the President and Manager. Provide additional support as needed to ensure the smooth operation of the manufacturing plant.
The successful candidate has:
  • 5+ years of experience supporting a business owner or president of an organization in a Senior Administrator or Executive Assistant capacity
  • Bachelor's degree in Business Administration, Real Estate, or related field is an asset
  • Proven experience as an Executive Assistant or similar role, preferably in a manufacturing or real estate environment is a must
  • Knowledge of corporate commercial real estate development processes and terminology is a strong asset
  • Experience in a manufacturing
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Able to execute on tasks quickly, adaptable to changing priorities, strong team player, able to maintain a calm demeanor in a fast-paced environment
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
Compensation and benefits:
  • The discussed salary range is $70,000 â $90,000 depending on experience
  • Candidates with additional experience and higher compensation expectations may also be considered.
  • Comprehensive benefits package
  • 3 weeks holidays
  • Employee rewards and perks
Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted. #J-18808-Ljbffr

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Old Toronto, Canada EightSix Network Inc Full time

    Executive Assistant to Chief Executive Officer Part Time / Full Time Executive Assistant to Chief Executive Officer Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses e

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Old Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Old Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Old Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Old Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to the CEO

    5 days ago

    Old Toronto, Canada Rose Rocket, Inc. Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant to the CEO

    4 days ago

    Old Toronto, Canada Rose Rocket, Inc. Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Executive Assistant to the CEO

    4 days ago

    Old Toronto, Canada Rose Rocket, Inc. Full time

    Rose Rocket is a market leader in Transportation Management Software. We’re a startup going after the $700+ billion dollar trucking industry, leading the shift to SaaS while revolutionizing the way trucking companies sell, service, and innovate. We are a “more human, less corporate” culture that is built around doing work that matters, winning as a...

  • Litigation Executive Legal Assistant

    5 days ago

    Old Toronto, Canada Cartel Agency Inc. Full time

    Litigation Executive Assistant One of Toronto’s prestigious law firms is seeking a Litigation Executive Assistant to join their practice. This firm is where you can reach the success you are striving for, leaving you excited for each day at the firm! The ideal candidate will have a minimum of four years relevant experience as a senior litigation assistant...

  • Litigation Executive Legal Assistant

    5 days ago

    Old Toronto, Canada Cartel Agency Inc. Full time

    Litigation Executive Assistant One of Toronto’s prestigious law firms is seeking a Litigation Executive Assistant to join their practice. This firm is where you can reach the success you are striving for, leaving you excited for each day at the firm! The ideal candidate will have a minimum of four years relevant experience as a senior litigation assistant...

  • Litigation Executive Legal Assistant

    5 days ago

    Old Toronto, Canada Cartel Agency Inc. Full time

    Litigation Executive Assistant One of Toronto’s prestigious law firms is seeking a Litigation Executive Assistant to join their practice. This firm is where you can reach the success you are striving for, leaving you excited for each day at the firm! The ideal candidate will have a minimum of four years relevant experience as a senior litigation assistant...

  • Executive Assistant

    1 month ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    1 month ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    4 days ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    1 week ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....

  • Executive Assistant

    7 days ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

  • Executive Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....