Project Coordinator

2 weeks ago

Peterborough, Canada Association for Project Management Full time

Project Coordinator

Peterborough

30,000 Negotiable

Job Description:
We are seeking a responsible Project Coordinator to administer and organise various projects, ranging from simple activities to more complex plans. The Project Coordinator will collaborate closely with our Projects team to develop comprehensive action plans, including resource allocation, timeframes, and budgets for projects. This role involves performing a range of coordinating tasks, such as schedule and risk management, along with administrative duties like maintaining project documentation and providing day-to-day support. The successful candidate will demonstrate excellent time management and communication skills, as they will interact with clients and internal teams to ensure timely project delivery.

Role and Responsibilities:

  • Creating project templates to streamline project initiation and planning processes.

  • Liaising with Project Managers to ensure alignment with project objectives and timelines.

  • Managing Request for Information (RFI) documents and facilitating timely responses.

  • Completing technical submissions as required by project specifications.

  • Negotiating costs with suppliers to optimise project budgeting and resource allocation.

  • Creating purchase orders for suppliers and contractors to facilitate procurement processes.

  • Scheduling work activities and resources efficiently to meet project deadlines.

  • Producing comprehensive programs of works outlining project tasks and milestones.

  • Compiling and maintaining contact directories for project stakeholders and team members.

  • Sending out weekly updates to clients to keep them informed of project progress.

  • Producing Operation and Maintenance (O&M) manuals to guide clients post-project completion.

  • Managing the organisation's vehicle fleet to ensure optimal utilisation and maintenance.

Qualifications and Skills:

  • Proven experience as a Project Coordinator or similar role, preferably in the construction or related industry.

  • Strong organisational skills with the ability to multitask and prioritise effectively.

  • Excellent communication and interpersonal skills for effective collaboration with clients and internal teams.

  • Proficiency in project management software and MS Office Suite.

  • Knowledge of project management methodologies and principles.

  • Ability to negotiate effectively and manage supplier relationships.

  • Attention to detail and problem-solving skills.

  • Valid driver's licence (if managing vehicle fleet).

If you possess the required qualifications and skills and are looking for an exciting opportunity to contribute to various projects within a dynamic team, we encourage you to apply. Salary is negotiable based on experience and qualifications.

While we appreciate all applications, only shortlisted candidates will be contacted for further consideration.

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