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Document Controller

2 months ago

Surrey, Canada Brock Group Full time

Brock Canada Industrial Ltd is hiring Document Controller for LNGC project at Kitimat,BC

 ABOUT BROCK:
 
The Brock Group is a leading provider of industrial specialty services to clients around the world, with
headquarters in Houston, TX, and operating units in Canada, the United States, and Latin America. With
the Canadian head office in Nisku, the company supports routine maintenance, turnarounds, and
industrial capital projects by providing services including scaffolding and work access, insulation,
fireproofing, and asbestos abatement, for general maintenance, construction, turnarounds, and
shutdowns to western Canadian producers. 
 
 SUMMARY:
 
The Document Controller is responsible for daily Document Control & Management following client and
company standards for quality assurance and compliance. This position reports to the Field Controls Lead. 
 
 ESSENTIAL FUNCTIONS:

Document Management and Control 

  •  Maintain and manage all project documents, ensuring that they are properly sorted, classified, andstored in the document control system. 
  • Implement document control procedures and policies to ensure compliance with industry standards and company requirements. 
  • Track and manage document revisions, ensuring that the latest versions are available to relevant stakeholders.

 Quality Assurance and Compliance 
  • Ensure that all documents meet quality standards and comply with regulatory requirements, industry standards, and company policies. 
  • Conduct regular audits of the document control processes to identify areas for improvement andensure continuous compliance.

Coordination and Communication 
  • Serve as the central point of contact for document-related queries, providing assistance and guidance to project teams, contractors, and other stakeholders. 
  •  Facilitate the efficient flow of documents between project teams, contractors, and clients, ensuring timely distribution and receipt of critical information.

Data Entry and Maintenance 
  • Accurately enter and update document metadata in the document control system, ensuring data integrity and consistency.
  •  Maintain comprehensive records and logs of all documents, including incoming and outgoing correspondence, transmittals, and other relevant documentation.

Archiving and Retrieval 
  • Develop and maintain an organized archiving system for easy retrieval of documents, ensuring that historical records are preserved and accessible. 
  •  Respond promptly to requests for document retrieval from project teams, management, or external auditors, providing necessary documentation in a timely manner.

 MINIMUM REQUIREMENTS:
 
 
• Minimum 5 years of experience in an Administrative role, preferably with project coordination
and management in the oil & gas industry would be ideal. 
• Effective communication and interpersonal skills with a strong customer focus. 
• Excellent organizational skills and multi-tasking capabilities; ability to thrive in a fast-paced
environment. 
• Demonstrated skill and experience with invoicing, particularly for major projects. 
• Excellent Microsoft Excel skills. 
• Experience/training in Sharepoint would be ideal. 
• Ability to work independently, focus oriented and self-motivated. 
• Strong ability to handle a fast-paced work environment. 
• Ability to work in a team environment as required. 
• Excellent organization and time management skills. 
• Attention to detail and accuracy. 
• Insulation experience is an asset.
 
 OTHER FUNCTIONS/SUCCESS FACTORS:
 

• Administration and Management -- Knowledge of business and management principles involved in
strategic planning, resource allocation, human resources modeling, leadership technique,
production methods, and coordination of people and resources.
• Personnel and Human Resources -- Knowledge of principles and procedures for personnel
recruitment, selection, training, compensation and benefits, labor relations and negotiation, and
personnel information systems.
• Public Safety and Security -- Knowledge of relevant equipment, policies, procedures, and strategies
to promote effective local, state, or national security operations for the protection of people, data,
property, and institutions.
• Coordination -- Adjusting actions in relation to others' actions.
• Management of Personnel Resources -- Motivating, developing, and directing people as they work,
identifying the best people for the job.
• Judgment and Decision Making -- Considering the relative costs and benefits of potential actions
to choose the most appropriate one.
• Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.
• Time Management -- Managing one's own time and the time of others.
• Mathematics -- Using mathematics to solve problems.
• Active Learning -- Understanding the implications of new information for both current and future
problem-solving and decision-making.
• Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to
make improvements or take corrective action.
• Reading Comprehension -- Understanding written sentences and paragraphs in work related
documents.
• Oral Expression -- The ability to communicate information and ideas in speaking so others will
understand.
• Oral Comprehension -- The ability to listen to and understand information and ideas presented
through spoken words and sentences.
• Written Comprehension -- The ability to read and understand information and ideas presented in
writing.
• Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. It does
not involve solving the problem, only recognizing there is a problem.
• Written Expression -- The ability to communicate information and ideas in writing so others will
understand.
• Speech Clarity -- The ability to speak clearly so others can understand you. 

Department: Operations
This is a full time position

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