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Document Control Administrator

3 months ago

Surrey British Columbia, Greater Vancouver, Canada Industrial Electric Mfg. Full time

IEM Canada, (Industrial Electric Mfg. Canada, Inc.) in Surrey, BC is the largest independent full-line manufacturer of custom electrical distribution and power quality equipment in North America. This position offers an opportunity with a very employee-oriented company with competitive compensation and good benefits.


IEM Canada is experiencing unprecedented growth and now has an exciting opportunity for a motivated, professional Document Control Administrator to join our Enterprise Team.

As a Document Control Administrator, you will be responsible for (but not limited to) the following for our key enterprise clients:


Responsibilities

  • Work directly with Commercial and Engineering groups to prepare product submittal packages for a full portfolio of applications.
  • Track customer submittals against production version at time of deployment and provide revisions to original submittals as needed.
  • Create Operation & Maintenance Manuals from templates, as revisions, or as original documents.
  • Provide assistance to design engineering professionals in order to ensure accurate design documentation.
  • Monitor and coordinate the overall timing and flow of both Product Submittal and O&M documentation releases for projects, ensuring that schedules are being met.
  • Ensure that documentation standards and procedures keep pace with current practices and business requirements.
  • Advise management when changes to documentation standards and procedures are needed and assist in development of new standards and procedures to improve quality and efficiency.
  • Communicate effectively with internal partners, customers and industry contacts (where required), in a timely and professional manner. Ensure all affected departments are well informed and provided with timely updates on open projects/concerns.
  • Responsible for the creation and release of product engineering documentation for project specific applications. This documentation is the basis of design for product manufactured to the plans and specifications of our clients.


Requirements

  • A minimum of 3 years of experience in documentation management in a busy/fast paced environment is required.
  • Being flexible and exhibiting an outgoing/service-oriented and positive personality is a must.
  • Advanced knowledge of Bluebeam and/or Adobe or another PDF editor is required.
  • Strong organizational, written and verbal skills are essential.
  • Excellent attention to detail.
  • Strong proficiency in Word, Outlook, Excel and PowerPoint are also required.
  • The ability to prioritize and be effective with many “moving pieces” without supervision is a must.


We thank all applicants for their interest, however, only those selected for the interview will be contacted.