Accounting Supervisor

1 month ago

New Westminster, Canada Stella-Jones Full time

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX: SJ).

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

The Accounting Supervisor is responsible for overseeing the daily activities of the Accounting Department and providing overall guidance to a team of Accounting Clerks.

Supervision / Oversight

  • Prepare employee work schedules, approve vacations / absences.
  • Training new employees.
  • Coordinate cross-training of staff and ensure adequate coverage during absences.
  • Supervising and providing overall guidance to a team of Accounting Clerks.
  • Ensure that transactions are posted in a timely manner and that company objectives are met by the Accounting Team

Invoicing / Billing

  • Oversee the daily activities of the Accounting Clerk(s), ensure that established procedures are being followed, and provide guidance as needed.
  • Processes customer invoicing in the ERP system.
  • Review Accounts Receivable aging report on regular basis.
  • Review freight accruals to ensure that freight cost / provision is accurate and present on all invoices.
  • Review delivery documents prior to invoicing to ensure that Proof of Delivery has been received and revenue is being recognized in the appropriate period.
  • Coordinate the reconciliation of customer-owned inventories with Sales and Operations, ensure invoicing is posted in a timely manner and according to the terms of customer agreement(s).
  • Confirm that sufficient inventory is on-hand prior to invoicing, coordinate discrepancy resolution with Operations.
  • Liaise with other internal and external stakeholders as needed to resolve issues as they arise.

Month-end Duties

  • Run Accounts Receivable Aging reports for assigned group of sites on a monthly basis, ensuring that general ledger and subledger balances tie-out.
  • Review delinquent Accounts Receivable balances with Credit & Collections Team to make sure that appropriate action is being taken and provide assistance at the local level where needed.
  • Reconciliation of assigned general ledger accounts, coordinate with GL Accountant as needed.

Other

  • Maintains organized records invoices for audit purposes.
  • Cross-train with other Accounting / Administrative staff and act as backup during periods of absence.
  • Performs other duties as required.

Qualifications:

  • College Diploma or equivalent in accounting or business-related field.
  • Minimum 5 years of related experience
  • Proficiency in English, spoken and written
  • Effective interpersonal and communication skills
  • Attention to detail, monitor and check work or information
  • Strong accounts payable knowledge
  • Intermediate computer skills (Microsoft Office and BlueBee System, SAP)
  • Ability to work independently and being flexible regarding work assignments.
As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:
  • Extended health and dental coverage
  • Life insurance and accidental death & dismemberment (AD&D)
  • Short-Term and Long-Term disability coverage
  • Competitive compensation
  • Annual Profit Share Program
  • Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
  • Company Share Purchase Program with 10% Company contribution match
  • Career advancement opportunities
Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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