Executive Assistant to Chief Operations Officer

1 week ago

Golden Horseshoe, Canada EightSix Network Inc Full time

Part Time / Full Time

Executive Assistant to Chief Operations Officer

POSITION: Executive Assistant to Chief Operating Officer

DEPARTMENT: Finance

REPORTS TO: Chief Operating Officer (COO)

SALARY: Commensurate with qualifications

APPLICATION DEADLINE: May 31, 2024

LOCATION: 100 Sheppard Ave, E., North York

COMPANY BACKGROUND

The Terracap Group of Companies is a private equity real estate group based in Toronto. Our diverse portfolio encompasses over 4 million square feet of real estate across North America. The portfolio includes multi-residential, mixed use, hospitality, retail, and office as well as future development lands. Terracap delivers notable value enhancement through strategic acquisitions / investments, professional property & asset management, development, construction management, leasing and related services. Terracap's investors represent some of the top-tier business leaders and high net worth families in both Canada and the United States.

POSITION DESCRIPTION

The Executive Assistant is a dynamic and organized individual who serves a critical role in supporting the Chief Operating Officer and members of the Senior Leadership Team. They will assist with the administration and coordination of meetings, special projects, and overall flow of communication and information through the COO's office. The successful candidate will be extremely organized, efficient, deadline-oriented, and able to multi-task in a fast-paced environment.

Responsibilities include but are not limited to:

Maintain an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
Track COO's tasks and projects to ensure appropriate prioritization of projects, maintaining an awareness of high-level schedules, deadlines, and key deliverables.
Organize internal and external meetings for COO, including logistical and substantive preparation
Conserves the COO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
Manage all travel scheduling and arrangements.
Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
Ensure consistent and efficient interaction with other administrative assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality.
Provide special project leadership and support as needed.
Assist with the coordination, design and preparation of presentations, meeting materials, and special projects.
Conduct preliminary research on a variety of topics; draft materials as needed.
Provide administrative support to other members of the Senior Leadership Team.

QUALIFICATIONS

College or Bachelor's degree required.
8+ years of related experience required in working in an executive assistant role supporting C-Level executives in a fast-paced professional office.
Substantial working experience in the legal and/or commercial real estate development industry.
Computer savvy – excellent skills in the Microsoft Office suite of programs (Excel, Word, PowerPoint, Outlook and Teams). Exposure to Yardi Property Management software and Worldox document handling software is preferred. Ability to quickly pick-up additional software is a plus.
Strong organizational and time management skills, with an ability to manage multiple demands, prioritize and complete tasks, be flexible and adaptable to change, and perform efficiently under tight deadlines. These skills mean that you are never intimidated by a heavy workload.
Solutions-oriented with an ability to think on your feet, anticipate needs/problems, and demonstrate personal accountability, initiative, and follow-through.
Exceptional written communication skills, including grammar and proof-reading ability.
Meticulous attention to detail and accuracy.
Enjoys interacting with people with the ability to be assertive, while maintaining a professional demeanour.
Outstanding interpersonal skills and an ability to establish strong relationships with all levels of the organization as well as build relationships with outside resources.
Remains positive and thrives in high pressure and stressful situations
Solutions-oriented with an ability to think on your feet, anticipate needs/problems, and demonstrate personal accountability, initiative, and follow-through.
Confidence, enthusiasm, and a can-do attitude – balanced by humility, good humour, and a willingness to learn.
A motivated, resourceful, self-starter who can work independently and collaborate with team members with minimal direction.
Trustworthiness, discretion, and sound judgment handling confidential and sensitive information

CONTACT US

If you are looking for an outstanding challenge and an opportunity to work with an exceptional Team, and you believe you fully meet or exceed the qualifications outlined above, then we want to hear from you.

Please provide a copy of your current resume as well as a covering letter explaining why you should be considered as a serious candidate for this position. Submissions must be received by May 31, 2024. We thank all applicants for their interest but only those selected for an interview will be contacted.

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Exponential Interactive, Inc d/b/a

Data collected and processed: IP addresses, Browsing and interaction data, Users' profiles, Probabilistic identifiers, Privacy choices, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Precise location data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Authentication-derived identifiers, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Users' profiles, Privacy choices, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Authentication-derived identifiers, Users' profiles, Probabilistic identifiers, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics

Data collected and processed: IP addresses, Browsing and interaction data, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Probabilistic identifiers, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Precise location data, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Authentication-derived identifiers, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Precise location data, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Precise location data, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Browsing and interaction data, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Authentication-derived identifiers, Probabilistic identifiers, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Device characteristics, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Probabilistic identifiers, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Precise location data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Authentication-derived identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Non-precise location data

Data collected and processed: User-provided data, IP addresses, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Users' profiles, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Device identifiers

Data collected and processed: Users' profiles

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Probabilistic identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses

Data collected and processed: IP addresses, Authentication-derived identifiers, Privacy choices, Device identifiers

Data collected and processed: IP addresses, Privacy choices, Device characteristics, Non-precise location data

Integral Ad Science (incorporating ADmantX)

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Privacy choices, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Users' profiles, Privacy choices, Non-precise location data, Device identifiers

Data collected and processed: Non-precise location data

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Precise location data, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Precise location data, Device characteristics, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Browsing and interaction data, Users' profiles, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Device characteristics

Data collected and processed: IP addresses, Non-precise location data

Data collected and processed: IP addresses, Device characteristics

Data collected and processed: IP addresses, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Users' profiles, Probabilistic identifiers, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Probabilistic identifiers, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Device characteristics

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Device characteristics

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Users' profiles, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Users' profiles, Privacy choices, Device identifiers

Adobe Audience Manager, Adobe Experience Platform

Data collected and processed: IP addresses, Precise location data, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Users' profiles, Probabilistic identifiers, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: User-provided data, IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Non-precise location data

Data collected and processed: IP addresses, Browsing and interaction data, Users' profiles, Probabilistic identifiers, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Users' profiles, Privacy choices, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Probabilistic identifiers, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Non-precise location data

Data collected and processed: IP addresses

Data collected and processed: IP addresses, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Authentication-derived identifiers, Privacy choices, Device characteristics, Non-precise location data, Device identifiers

Data collected and processed: Device identifiers

Data collected and processed: IP addresses, Browsing and interaction data, Privacy choices, Device characteristics, Device identifiers

Data collected and processed: IP addresses, Privacy choices, Device characteristics

Data collected and processed: IP addresses, Browsing and interaction data, Precise location data, Authentication-derived identifiers, Probabilistic identifiers, Device characteristics, Non-precise location data, Device identifiers

Marketing Science Consulting Group, Inc.
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Executive Assistant to Chief Operations Officer