FMO Contract Administrator

1 month ago

Markham, Canada Black & McDonald Limited Full time

ABOUT THIS CAREER OPPORTUNITY

Reporting to the Billing Supervisor, the Contract Administrator is an integral component to providing clients with quality solutions and service that adds value to their core business.

A positive attitude within a learning environment is essential. You’ll develop solutions related to client needs & challenges; you’ll learn to think on your feet. You’ll receive guidance but not heavy-handed micro-management from your manager. You’ll be relied upon – and trusted – to initiate process improvements that enhance the team’s output and satisfaction.

Duties and responsibilities include but are not limited to:

  • Timesheet review and management
  • Daily/Weekly payroll upload
  • Data entry
  • Assist the manager in planning and scheduling
  • Reporting both internally and externally pertaining to contract SLAs and KPIs for key accounts
  • Facilitate Monthly Contract Renewals and Contract Performance Reporting
  • Reference and maintain hard and soft copies of client Maintenance Agreements
  • Assist with registration of new Vendor Management systems and facilitate transactions as needed
  • Create vendor set up in JDE for new subcontractors
  • Provide PM schedule to subcontractor and schedule visits
  • Work order management and validation
  • Issue purchase order numbers to subcontractors
  • Receipt vendor invoices and approve for payment
  • Investigate and provide solutions to subcontractor inquiries
  • Ad hoc report generation and analysis of reports
  • Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)
  • Validating and uploading documents to SharePoint
  • Other duties as assigned

COMPETENCY REQUIREMENTS

  • Communicates Effectively
  • Customer Focus
  • Holds Self and Others Accountable
  • Teamwork and Collaboration
  • Values and Respects Others
  • Ability to analyse financial data

EDUCATION REQUIREMENTS

  • High School Diploma
  • Degree or Diploma in Office Administration or related would be considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • 1-3 years in an administrative role is a strong asset
  • Maintains a professional demeanour at all times with fellow employees, vendors, sub-contractors and clients
  • Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
  • Embraces change and always willing to adopt new practices
  • Self-starter with the ability to manage multiple projects and meet deadlines
  • Ability to approach problems logically, under pressure and seek innovative solutions
  • Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
  • Values and respects others, encourages and supports diversity
  • Ability to work independently with limited supervision
  • MS Office (Word, Excel, Project)
  • Strong technical skills in Excel
  • JD Edwards or an Oracle-based ERP system is an asset
  • Demonstrates ability to work in a multi-tasked, fast-paced and changing environment
  • Ability to work well under pressure
  • Meet all deadlines
  • Ability to multitask

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our client’s mandates, the successful candidate will be required to validate full vaccination prior to hire.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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