Legal Assistant

3 weeks ago

Old Toronto, Canada Metro Inc. Full time

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Location: 

Toronto, Ontario, CA

Requisition ID:  37826

Department: Legal Services

Work Location:  METRO ON - 5559 DUNDAS STREET W (#A-DUND) Province:  Canada : Ontario  

Position Type:  Temporary  

SUMMARY:
The incumbent is responsible for providing administrative support to a Legal Team in the Legal Services Department. The Legal Assistant is also responsible for managing outside counsel invoice payments, Department calendars as well as the coordination and planning of meetings. 
 

SPECIFIC RESPONSIBILITIES:
- Provide legal secretarial and administrative support to a Legal Team, including confidential correspondence, and general support to all the members of the Legal Services Department
- Open and close legal files (electronic and paper) in accordance with established system. Performs all aspects of file administration.
- Draft and prepare basic correspondence and other documents for professional approval/signature using precedents
- Manage calendars and make necessary arrangements for internal and external meetings including room reservations, refreshments, and audio/visual equipment
- Arrange travel and accommodations as required
- Track contract executions and renewals
- Track litigation and tribunal milestones; assists with preparation of litigation/tribunal material using templates
- Prepare and distribute various reports as necessary
- Receive and screen communications to the Department including telephone calls and e-mail messages, and provide assistance to determine those requiring priority attention
- Prepare presentation materials utilizing PowerPoint
- Manage legal invoice payments including approvals, tracking and processing invoices for payment by Accounting
- Other duties as assigned.


QUALIFICATIONS:
- College diploma 
- 2 – 3 years of previous work experience in a similar role including litigation support
- Advanced computer skills with Microsoft Office Suite
- Excellent written and verbal English communication skills (in French would be an asset)


RELATIONSHIPS:
Office; Distribution Centres; Stores; Pharmacies; Montreal Legal Team; Vendors/Suppliers; Outside legal counsel; law firm account representatives; tribunal and court representatives

#LI-Hybrid
IND1

The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives.

METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

Please note that we will only contact those whose applications are selected.

We respectfully request that agencies do not contact us or send us unsolicited applications.

METRO INC. is a food and pharmacy leader in Québec and Ontario. As a retailer, franchisor, distributor, and manufacturer, the Corporation operates or services a network of 953 food stores under several banners including Metro, Metro Plus, Super C, Food Basics, Adonis and Première Moisson, as well as 648 drugstores primarily under the Jean Coutu, Brunet, Metro Pharmacy and Food Basics Pharmacy banners, providing employment directly or indirectly to almost 90,000 people.

Our five customer promises are simply that... promises to provide our customers with the best shopping experience possible. Under each promise are actions that support it.

#J-18808-Ljbffr

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