Office Manager

2 weeks ago

Old Toronto, Canada EightSix Network Inc Full time

Teladoc Health is the global virtual care leader, offering the only comprehensive virtual care solution spanning telehealth, expert medical, and licensed platform services. Teladoc Health serves the world's leading insurers, employers, and health systems and helps millions of people around the world resolve their healthcare needs with confidence.

Summary of Position:

The Office Manager oversees all aspects of building operations for a designated Teladoc Health office to include, but not be limited, to physical security, access control/CCTV, mail, space/seat utilization and environmental safety and health (ES&H). They use tools, technology, and operational experience to perform technical and consultative tasks associated with security system applications, access control monitoring, new installation planning and ongoing oversight and maintenance. In addition to the comprehensive oversight of office operations, encompassing health and safety protocols, business continuity strategies, and emergency response protocols, this pivotal role involves overseeing receptionist responsibilities and visitor coordination, facilitating internal communications, orchestrating both internal and external events, managing office supplies and amenities, liaising with office building landlords, and coordinating executive administration tasks, such as expense report management.

Roles and Responsibilities:

  • all aspects of building operations at a designated Teladoc Health office location.
  • Duties: Greet and assist all office visitors, manage calls, and manage incoming and outgoing mail distribution
  • Communications: Ensure effective communication and information dissemination across the organization, particularly as it relates to Toronto Office, and All Canada employee communications
  • Management: Plan and coordinate internal and external events, managing all logistical arrangements, budget, vendor selection and coordination. Support local site leaders with office-based events or projects as needed.
  • Amenities and Supply Management: Maintain a productive work environment and manage office supplies and office amenities, include office and kitchen supplies
  • Expense Reports: Collect and organize executive expense receipts, prepare and submit reports for reimbursement.
  • Continuity Planning: Assist in the development and maintenance of a comprehensive business continuity plan to ensure office operations continue in the event of disruptions. Coordinate with department heads to identify critical functions and develop strategies for continuity.
  • of maintenance and repair services for all hard and soft equipment at assigned office(s).
  • Landlord Arrangements: Act as the primary contact for facility-related matters. Interface with internal stakeholders and leadership regarding facilities issues.
  • Incident Management: Serve as the central coordinator for responding to emergencies or incidents within the office premises. Establish protocols for emergency response, coordinate with relevant authorities, and conduct post-incident evaluations.
  • and Safety Management: Develop, implement, and maintain health and safety policies and procedures. Conduct regular inspections, provide training, and act as the primary point of contact for health and safety concerns or incidents. Coordinate site safety programs, i.e., first aid/AED training.
  • daily oversight of both hard (HVAC & Air Filter Vendors) and soft services (Janitorial, Pest Control, Fire/life safety vendors) for the office.
  • compliance with Teladoc Health minimum audit standards.
  • discussions with selected vendors or suppliers regarding goal setting, performance criteria, and performance review.
  • to source local services and goods needed to perform day to day operations through 3rd party suppliers.
  • other duties as required.
  • role with a daily office presence required five days a week

Qualifications :

  • degree in business administration, finance, HR, or related field
  • of 5 years of office management experience
  • in French is strongly preferred
  • knowledge of health and safety regulations and compliance requirements.
  • in budget management and financial reporting
  • organizational and multitasking abilities
  • communication and interpersonal skills
  • proficiency in MS Office Suite and office management software.
  • Ability to work independently and collaboratively in a fast-paced environment.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Teladoc Health will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual in line with company policy.

Be the first to be notified about new Office Manager jobs in Toronto, Ontario

I agree to receive jobs matching this search by email and I agree to the Terms. I can cancel alerts at any time.

#J-18808-Ljbffr

  • Office Manager

    2 weeks ago

    Old Toronto, Canada Gradient Ascent AI Full time

    We’re looking for an Office Manager to provide administrative and day-to-day operational support to our team and CEO. This role requires exceptional organizational, communication, and time managements skills. Job Type: Full Time Job Location: Toronto Apply for this position Full Name * Email * Phone * Upload CV/Resume * Allowed...

  • Office Manager

    1 week ago

    Old Toronto, Canada Gradient Ascent AI Full time

    We’re looking for an Office Manager to provide administrative and day-to-day operational support to our team and CEO. This role requires exceptional organizational, communication, and time managements skills. Job Type: Full Time Job Location: Toronto Apply for this position Full Name * Email * Phone * Upload CV/Resume * Allowed...

  • Office Manager

    7 days ago

    Old Toronto, Canada Gradient Ascent AI Full time

    We’re looking for an Office Manager to provide administrative and day-to-day operational support to our team and CEO. This role requires exceptional organizational, communication, and time managements skills. Job Type: Full Time Job Location: Toronto Apply for this position Full Name * Email * Phone * Upload CV/Resume * Allowed...

  • Receptionist / Office Manager

    2 weeks ago

    Old Toronto, Canada EightSix Network Inc Full time

    We are looking for a Receptionist / Office Manager to join our team. This role requires strong administrative and organizational skills with familiarity of administrative management practices/procedures as well as being professional, personable and well-presented. We are looking for people who are driven, committed and who are passionate about what they do....

  • Receptionist / Office Manager

    2 weeks ago

    Old Toronto, Canada EightSix Network Inc Full time

    We are looking for a Receptionist / Office Manager to join our team. This role requires strong administrative and organizational skills with familiarity of administrative management practices/procedures as well as being professional, personable and well-presented. We are looking for people who are driven, committed and who are passionate about what they do....

  • Executive Assistant Office Manager

    3 days ago

    Old Toronto, Canada EightSix Network Inc Full time

    PathWell, a prominent player in the mental health and wellness sector, seeks a self-driven and proactive Executive Assistant Office Manager. This role is a unique blend of responsibilities, involving both the efficient functioning of our practice and providing high-level support to the Clinic’s Founder.The ideal candidate operates independently without...

  • Executive Assistant Office Manager

    3 days ago

    Old Toronto, Canada EightSix Network Inc Full time

    PathWell, a prominent player in the mental health and wellness sector, seeks a self-driven and proactive Executive Assistant Office Manager. This role is a unique blend of responsibilities, involving both the efficient functioning of our practice and providing high-level support to the Clinic’s Founder.The ideal candidate operates independently without...

  • Executive Assistant Office Manager

    3 days ago

    Old Toronto, Canada EightSix Network Inc Full time

    PathWell, a prominent player in the mental health and wellness sector, seeks a self-driven and proactive Executive Assistant Office Manager. This role is a unique blend of responsibilities, involving both the efficient functioning of our practice and providing high-level support to the Clinic’s Founder.The ideal candidate operates independently without...

  • Office Manager

    1 week ago

    Old Toronto, Canada Ataccama Full time

    We are Ataccama, and we are on a mission to empower organizations to maximize the transformative potential of data and AI. Our product enables both technical and less technical ‘data people’ across their organizations to create high-quality, governed, safe, and reusable data products. It’s what made us a Leader in the Gartner Magic Quadrant for Data...

  • Office Manager

    1 week ago

    Old Toronto, Canada Ataccama Full time

    We are Ataccama, and we are on a mission to empower organizations to maximize the transformative potential of data and AI. Our product enables both technical and less technical ‘data people’ across their organizations to create high-quality, governed, safe, and reusable data products. It’s what made us a Leader in the Gartner Magic Quadrant for Data...

  • Office Manager

    1 week ago

    Old Toronto, Canada Ataccama Full time

    We are Ataccama, and we are on a mission to empower organizations to maximize the transformative potential of data and AI. Our product enables both technical and less technical ‘data people’ across their organizations to create high-quality, governed, safe, and reusable data products. It’s what made us a Leader in the Gartner Magic Quadrant for Data...

  • Senior Associate

    2 weeks ago

    Old Toronto, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office:Senior AssociateNorthwood Family Office is always on the lookout for dedicated and talented individuals to join our team, specifically in the capacity of Senior Associate. As Canada’s leading multi-family office, we believe in harnessing the power of expertise and are eager to onboard professionals who share...

  • Senior Associate

    1 week ago

    Old Toronto, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office:Senior AssociateNorthwood Family Office is always on the lookout for dedicated and talented individuals to join our team, specifically in the capacity of Senior Associate. As Canada’s leading multi-family office, we believe in harnessing the power of expertise and are eager to onboard professionals who share...

  • Senior Associate

    7 days ago

    Old Toronto, Canada Northwood Family Office LP Full time

    Opportunity Awaits at Northwood Family Office:Senior AssociateNorthwood Family Office is always on the lookout for dedicated and talented individuals to join our team, specifically in the capacity of Senior Associate. As Canada’s leading multi-family office, we believe in harnessing the power of expertise and are eager to onboard professionals who share...

  • Assistant manager, production

    7 days ago

    Old Toronto, Canada Loblaw Companies Ltd - Head Office Full time

    Les candidats référés ne doivent pas postuler directement pour ce poste.Toutes les références de candidats doivent d’abord être soumises dans Workday par un collègue de Loblaw actuel. L’utilisation du masculin à pour but d’alléger le texte Lancée en 2006, la marque Joe Fresh offre un style à la fois moderne et accessible dans des collections...

  • Assistant manager, production

    2 weeks ago

    Old Toronto, Canada Loblaw Companies Ltd - Head Office Full time

    Les candidats référés ne doivent pas postuler directement pour ce poste.Toutes les références de candidats doivent d’abord être soumises dans Workday par un collègue de Loblaw actuel. L’utilisation du masculin à pour but d’alléger le texte Lancée en 2006, la marque Joe Fresh offre un style à la fois moderne et accessible dans des collections...

  • Assistant manager, production

    1 week ago

    Old Toronto, Canada Loblaw Companies Ltd - Head Office Full time

    Les candidats référés ne doivent pas postuler directement pour ce poste.Toutes les références de candidats doivent d’abord être soumises dans Workday par un collègue de Loblaw actuel. L’utilisation du masculin à pour but d’alléger le texte Lancée en 2006, la marque Joe Fresh offre un style à la fois moderne et accessible dans des collections...

  • Manager, treasury

    1 week ago

    Old Toronto, Canada Loblaw Companies Ltd - Head Office Full time

    Les candidats référés ne doivent pas postuler directement pour ce poste. Toutes les références de candidats doivent d’abord être soumises dans Workday par un collègue de Loblaw actuel.L’utilisation du masculin à pour but d’alléger le texteVenez faire votre différence dans les communautés à travers le Canada, où l'authenticité, la...

  • Manager, treasury

    1 week ago

    Old Toronto, Canada Loblaw Companies Ltd - Head Office Full time

    Les candidats référés ne doivent pas postuler directement pour ce poste. Toutes les références de candidats doivent d’abord être soumises dans Workday par un collègue de Loblaw actuel.L’utilisation du masculin à pour but d’alléger le texteVenez faire votre différence dans les communautés à travers le Canada, où l'authenticité, la...

  • Manager, treasury

    1 week ago

    Old Toronto, Canada Loblaw Companies Ltd - Head Office Full time

    Les candidats référés ne doivent pas postuler directement pour ce poste. Toutes les références de candidats doivent d’abord être soumises dans Workday par un collègue de Loblaw actuel.L’utilisation du masculin à pour but d’alléger le texteVenez faire votre différence dans les communautés à travers le Canada, où l'authenticité, la...