Payroll Administrator

2 weeks ago

Mission, Canada March of Dimes Canada Full time
Payroll Administrator - (FT) - One Year Contract -

Payroll Administrator - One Year Contract - Full Time

You’ll feel great about a career with March of Dimes Canada (MODC)

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. You’ll be joining a team made up of more than 2,000 professionals that’s dedicated to solving big challenges and creating real change for people with disabilities in communities across our country. They’re at the center of all we do, and we make a real difference in their lives every day. It matters to us because the need is urgent — and it’s growing.

More than eight million people with disabilities in Canada experience challenges like poverty, discrimination, indignity, and isolation. These are the barriers that you’ll help tear down. Together, with your vital contributions, we’ll keep moving the dial on the challenges people with disabilities face. Our work is deep and wide — and you’ll always find it deeply rewarding — which is why we pull together to make change happen. Our collective efforts are rooted in our Purpose, Vision, and Mission, which inform how we drive all our work forward:

Purpose: Champion equity. Empower ability. Vision: An inclusive, barrier-free society for people with disabilities. Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide.

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

  • Contributing to our important mission: creating real change for people with disabilities
  • Joining a leading national charity with a history of impact and a future full of possibility
  • Enjoying industry-leading employment incentives and benefits
  • Supported in your professional growth, development, and success
  • Included in our empathetic and supportive work culture

Learn more about why we’re a great employer at marchofdimes.ca/careers.

This Opportunity

We are currently looking to fill a Payroll Administrator role in our Payroll & Compensation department.

Roles and Responsibilities

  • Ensure the timely, complete, and accurate processing of payroll in compliance with MODC policies and procedures, H&S regulations, government legislations, and collective agreements.
  • Verify the accuracy of data, calculate, and key in all adjustments and resolve payroll discrepancies by collecting and analyzing information.
  • Reconcile and validate that employees are paid in accordance to employment contracts and are charged to the proper cost centre, GL accounts, site, region, etc.
  • Enter pay rate changes and calculate retroactive pay increase, where applicable.
  • Set up garnishments, donations, and third-party payments.
  • Process payroll-related entries including employee terminations, severance pay, STD, WSIB, LOA, maternity leave, unpaid leave, etc.
  • Calculate and process manual cheques when required.
  • Process cancellations and maintain log and balanced control account for audit purposes.
  • Ensure all legal requirements regarding documentation and statutory deductions for involuntary separations are met; all calculations for gross payment are authorized and verified.
  • Issue correct Records of Employment in all required instances (leave, sick, termination).
  • Respond to all Employment Insurance inquiries on gross earnings, insurable earnings, and insurable week.
  • Communicate and coordinate changes related to pension and benefits to other team members in a timely manner.
  • Process and distribute various reports (SWAN, STD, New Hires & Terminations, Unions, WSIB, etc.) as required.
  • Create and maintain employee e-files and ensure all documents are filed accurately and in a timely manner.
  • Maintain sub-systems for salary splits for Navision cost center accuracy and year-to-date (YTD) employee cost center files for Case Tracking System and Ministry budget reporting requirements.
  • Respond to payroll inquiries (internal and external) in a professional manner, ensuring accurate and informative data to appropriate parties while maintaining confidentiality.
  • Assist in other tasks as assigned or required.

Qualifications and Experience

  • Accounting or Payroll Compliance Practitioner certification.
  • Minimum of 3-5 years payroll experience.
  • Demonstrated computerized payroll experience.
  • Advanced Microsoft Excel & Word skills.
  • Good mathematical and accounting skills.
  • Attention to detail and accuracy.
  • Good written and verbal communication skills.

How to Apply

If you are interested in applying, please submit your cover letter and resume by July 4, 2024. Please note that we do not require a cover letter for frontline roles.

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

Need Accommodations? We're Here to Help

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) Approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members—and in our shared culture—so that we all feel included, safe, and confident at work every single day.

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