Office Administrator

4 weeks ago

Vancouver, Canada OP Consulting Full time

About the OpportunityOn behalf of our client, we are looking for an experienced Office Administrator to join an amazing team on a permanent full time basis. This role is ideal for someone who thrives in a dynamic environment, enjoys being the central hub of communication, and takes pride in keeping operations running smoothly. You’ll play a key role in supporting both field and office operations while contributing to a collaborative, high‑performing team culture.Job SummaryThe Office Administrator will oversee the daily administrative functions of a growing electrical company, serving as the central point of contact for clients, technicians, and suppliers. This role ensures smooth workflow and outstanding customer service through effective communication, schedule management, and organizational support.Success in this position requires strong multitasking abilities, proficiency with business software, and familiarity with the trades or construction industry. You will thrive in a hybrid work environment and embody our core values of collaboration, professionalism, and excellence.Key ResponsibilitiesCentral Communication & Customer ServiceServe as the main point of contact for calls, emails, and customer inquiries.Liaise professionally between clients, technicians, and suppliers.Manage post‑service follow‑ups, address concerns, and support online review management.Scheduling & OperationsMaintain and optimize the master schedule for electrical projects and service calls.Coordinate technician dispatch, permit tracking, and site inspections.Administrative SupportCoordinate with suppliers and vendors to order and track materials and equipment.Assist in developing and updating company policies and office procedures.Organize and maintain filing systems for project documents, client records, and financial reports.Financial AdministrationOversee basic bookkeeping, invoicing, accounts receivable/payable, and expense tracking.Prepare quotes and estimates based on information from the team.Collaborate with external accounting services for payroll, taxes, and financial reporting.Qualifications & SkillsProven experience in an office administrative role (trades, construction, or field service preferred).Excellent organizational and time‑management skills.Proficiency with business software (Microsoft Office, G‑Suite, and tools like Knowify, Payworks, Jobber, QuickBooks).Strong verbal and written communication skills.Proven experience in projects where abilities such as resourceful, proactiveness, and solutions‑oriented approach were mandatory to complete tasks successfully.Experience with billing, invoicing, and basic bookkeeping.Basic understanding of electrical trade terminology preferred. While this position is going to be set up in the remote setting. An access to a vehicle or reliable public transportation is preferred on the days when required to meet with the team.  How to ApplyIf this sounds like the right fit for you, we’d love to hear from you.Please submit your resume and a brief introduction outlining your experience.  

  • Systems Administrator

    1 week ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Administrator

    7 days ago

    Vancouver, Canada Introba Canada LLP Full time

    WHERE PASSION + PURPOSE ALIGN Introba is the union of Integral Group, a global network of deep green engineers and consultants and Ross & Baruzzini, a technology, consulting, and engineering firm. Together as Introba, the organization provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero...

  • Office Administrator

    1 week ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Office Administrator

    5 days ago

    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...

  • administration officer

    5 hours ago

    Vancouver, Canada Government of Canada - Western Full time

    Overview Languages: English Qualifications Secondary (high) school graduation certificate Experience 2 years to less than 3 years Location On site. Work must be completed at the physical location. There is no option to work remotely. Responsibilities Implement new administrative procedures Review and evaluate new administrative procedures Delegate work to...

  • Office Administrator

    1 week ago

    Vancouver, Canada Form3 Design Inc. Full time

    **Form3 Design Inc. is hiring an Office Administrator** Hello applicants! We are a creative design agency looking for an Office Administrator who, ideally, has experience working for an architectural, engineering, manufacturing or construction company. We ask that you be professional, easy-going, experienced in handling a wide range of administrative tasks,...

  • Office Administrator

    5 days ago

    Vancouver, Canada VineHR Ltd. Full time

    Office Administrator Big Brothers of Greater Vancouver’s (BBGV) mission is to enhance children’s social and emotional development by delivering and advocating for the highest quality, prevention-based mentoring programs. Reporting to the Director, Finance & Systems, the Office Administrator will play a key administrative role within the organization....

  • Administrative Officer

    2 weeks ago

    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Administrative Officer

    5 days ago

    Vancouver, Canada Breakaway Golf Fairview Inc. Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Administrative Officer

    7 days ago

    Vancouver, Canada CAREERS360 INSTITUTE OF DEVELOPMENT INC Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Asset languages**: - Tagalog **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and...