Recruitment Associate, Life Sciences

3 weeks ago

Toronto, Ontario, Canada Lock Search Group Full time

Recruitment Associate, Life Sciences (12-Month Contract)

Greater Toronto Area

Position Summary

We are seeking a Recruitment Associate to join our Life Sciences team for a 12-month contract.

The Recruitment Associate is a vital support role within the recruitment process, collaborating closely with the Life Sciences Recruitment Consultants to provide both strategic and operational assistance.

This role ensures an efficient, seamless, and successful search process, delivering high-quality experiences for both clients and candidates. As a Recruitment Associate, you will handle diverse responsibilities across the recruitment cycle, requiring strong multitasking abilities, keen attention to detail, and exceptional organizational skills.

The incumbent must bring some experience in Life Sciences – whether it's Pharmaceuticals, Medical Devices, or Biotechnology.

Duties and Responsibilities

The Recruitment Associate will work directly with assigned Recruitment Consultant(s) and engage in the following responsibilities:

  • Prepare client pitch materials and outreach documents for prospective clients, and engagement agreements/fee letters.
  • Participate in intake calls, as needed, to understand client needs and shape search strategies.
  • Collaborate with Consultant(s) to create job descriptions and/or job postings.
  • Post job openings across multiple platforms, ensuring confidentiality and accurate targeting.
  • Work in partnership with Consultant(s) to source and manage candidates within the recruitment platform.
  • Collaboratively review candidate profiles with Consultant(s), gathering feedback to enhance and refine search strategies.
  • Jointly craft and send outreach messages to vetted candidates, maintaining alignment with role specifications.
  • Collaborate with Consultant(s) on follow-up communications and track outreach responses, ensuring alignment throughout the project lifecycle.
  • Coordinate screening meetings between Consultant(s) and candidates, using calendar scheduling tools where applicable.
  • Assist in coordinating interview scheduling between clients and candidates where applicable, handling logistics to ensure smooth interactions.
  • Send meeting invitations if necessary to assist clients with scheduling.
  • Engage in regular touchpoints with the Consultant(s) to ensure alignment on priorities and project objectives.
  • Support business development efforts by conducting research, identifying leads, gathering client contact information, and assisting with outreach as needed.
  • Assist with candidate assessments and manage the background check process with third-party partners to verify candidate qualifications.
  • Respond to inquiries received via phone, email, and LinkedIn.
  • Remain adaptable and proactive, ready to take on new projects and adjust priorities as needed.

Minimum Requirements

  • A University Degree in Business, Science, or Administration is an asset.
  • 2+ years experience in Pharmaceuticals, Medical Device, or Biotechnology is required.
  • High level of initiative, problem-solving skills, and independence.
  • Exceptional communication skills—both written and verbal.
  • Superior organizational and time-management abilities, with meticulous attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Working Conditions

  • Standard business hours, with occasional need for work outside of regular hours.
  • Flexibility to work remotely or in-office, with a steady flow of tasks and occasional interruptions.
  • Ability to work on a computer for extended periods.
  • High attention to detail and accuracy required for prolonged periods of concentrated work.
  • Must be able to manage multiple tight deadlines in a fast-paced environment, which may be demanding at times.

Application Process:

If you meet the qualifications and are passionate about driving the future of animal health, we want to hear from you. Please apply to this posting or submit your resume to Only candidates that meet exactly the requirements above will be contacted.

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