Medical Secretary, Obstetrics and Gynaecology

Medical Secretary, Obstetrics and Gynaecology - (14140)Share this job as a link in your status update to LinkedIn.Job TypeRegular Full Time1Organizational DepartmentSinai Health -> Mount Sinai Hospital -> Department of Obstetrics & GynaecologyEmployee GroupNon Hospital OperatingLocationMount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)Travel RequirementHours (subject to change)N/ASalary ScaleJob DescriptionSinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital.The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine and Ontario Fetal Centre Program at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the program.This position will be based at Mount Sinai Downtown site, and will be responsible for the following:In this role you will:Provide all related secretarial and administrative duties (clinical & academic )Co-ordinate meetings, maintain physician scheduleIntake patients into system and prepare patient record prior to patient visitPrepare examining rooms on clinic days; maintain consultation rooms with necessary equipment and suppliesBook patient’s follow-up appointments as well as new patient referrals along with arranging interpreter if neededInput O.R. booking request on-line; update OR/EOPS patient waiting listArrange CT scans, ultrasounds and all other requested tests ordered by physiciansEvaluation of daily faxesPrepare invoicing and remittance reports; monthly EDT submission to MOHMaintain and update physician’s Web CV’s, & teaching dossierPrepare physician’s annual Academic Activity Report & Merit ReportType and submit research proposals to granting agencies, clinical papers & abstract submission for presentation and publication, manuscript submissions (typing and editing)Obtains medical articles and references from libraryMaintain databases for research purposesBook student seminars and clinical clerks teachings with Medical Education Office; arrange observer statusCoordinate meetings with mentored students and forward evaluations to Medical Education Office; arrange meetings for summer research studentsMaintain CME creditsCreate Medical/Legal, Patient related and Personal correspondence as requiredMaintain High-Risk Schedule and Contact information (Microsoft Outlook) for access of all department personnelDemonstrate strict adherence to all privacy guidelinesMaintain clinical billings as well as submit and track invoices (for payment) & receipts (for reimbursement) to be made from research grants or departmental accounts as requiredInteract with Research Accounting, Departmental Chief’s office, Division Head’s office and Business Manager’s office, Undergraduate Education Coordinator, Fellowship CoordinatorPerform clinical OHIP/Third Party billing responsibilities in the Maternal-Fetal Medicine Clinical Information System (CIS) on a regular basis.Provide cross-coverage for other administrative staff as requiredJob RequirementsMandatorySuccessful completion of a college diploma, preferably in the field of Office Administration or Business Administration, from an accredited educational institutionMinimum three (3) years of recent secretarial experience (experience in a teaching/health environment is preferred)PreferredProficiency with medical terminologySkills and KnowledgeProficient in Microsoft Word, Excel, PowerPoint, and OutlookStrong work ethic; positive, client-focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer serviceSuperior written and oral communication and presentation skills; excellent interpersonal and relationship-building skills; ability to effectively convey factual information and detailed explanationsExcellent time management, organizational, and self-planning skills, with flexibility to adjust work schedules according to changing priorities, meet demanding deadlines, and produce high-quality workDemonstrated ability to make decisions, exercise good judgment, discretion, and initiative when dealing with confidential information and responding to inquiriesDemonstrated satisfactory work performance and attendance recordIf this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.Open Date11/4/2025Posting Deadline11/18/2025All applications must be submitted by no later than 4:00pm of the posting deadline date.Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email TalentAcquisitionAccommodation.msh@sinaihealth.ca . #J-18808-Ljbffr