Medical Secretary, Obstetrics and Gynaecology
2 weeks ago
Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital.
As a Medical Secretary you will provide administrative and secretarial support to a full-time obstetrics and gynecology practice and the department.
In this role you will:
- Prepare daily clinic lists for the physician and a weekly calendar
- Modify the schedule as needed on an ongoing basis
- Answer telephones, retrieve voice mail messages, and return calls in a timely manner
- Respond to internal and external inquiries within the scope of responsibility, and direct all calls appropriately to nursing and physician staff
- Coordinate patient referrals
- Perform patient intake into the system and prepare the patient record prior to the patient visit
- Book patients for appropriate appointments (new patient consults, follow-ups, post-ops, pre-ops, etc.)
- Contact patients with dates/times/requirements and arrange for an interpreter if needed
- Prepare and turn over examining rooms on clinic days
- Maintain consultation rooms with necessary equipment and supplies, and maintain and order office stationery supplies
- Measure patient weight and automatic blood pressure as per the physician's request
- Arrange testing for patients, including lab work, imaging (e.g., ultrasounds, CT scans), and all other tests ordered by the physician
- Flag abnormal and urgent results for the physician and follow up with the patient as per the physician's request
- Coordinate and book patients for surgery, including preparing OR packages, coordinating pre-op appointments with PAU, inputting OR booking requests, and updating OR waiting lists
- Coordinate and book patients for obstetrical interventions and procedures, including IV iron, ECVs, inductions, and cesarean sections
- Prepare patient-related documents and letters, including off-work letters, due-date letters, and invoices
- Manage daily mail and faxes
- Fax referral letters, prescriptions, requests, and other documents as needed
- Coordinate meetings and maintain the physician's schedule (in and out of the hospital)
- Book student seminars and clinical clerks' teaching sessions with the Medical Education Office
- Perform other related duties as assigned by the supervisor
- Job Requirements**Job Requirements**
Mandatory
- Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution.
- Minimum one (1) year of recent secretarial experience preferably working in a clinic/health environment.
- Applicants with proven equivalent recent and related training and experience may be considered.
Skills and Knowledge
- Proficient in Microsoft Word, Excel, Power Point, Outlook. Experience with Accuro and Powerchart are an asset.
- Effective verbal and written skills. Knowledge of medical terminology.
- Demonstrated excellent customer service skills and ability to sensitively communicate with patients/families in vulnerable situations.
- Self-directed with an ability to make decisions and to exercise good judgment.
- Superior organizational and time management skills with a flexibility to adjust to priorities. Able to work accurately and effectively in a fast-paced environment.
- Demonstrated professionalism and ability to work independently.
- Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team.
- Demonstrated satisfactory work performance and attendance history.
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Toronto, Canada Sinai Health System Full timeMedical Secretary, Obstetrics and Gynaecology - (14267) Share this job as a link in your status update to LinkedIn. Job Description Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital. The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine...
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Toronto, Canada Sinai Health System Full timeMedical Secretary, Obstetrics and Gynaecology - (14267) Share this job as a link in your status update to LinkedIn. Job Description Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital. The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal...
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Toronto, Canada Sinai Health System Full timeMedical Secretary, Obstetrics and Gynaecology - (14267) Share this job as a link in your status update to LinkedIn. Job Description Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital. The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine...
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Toronto, Canada Sinai Health System Full timeA healthcare organization in Toronto seeks a dedicated Medical Secretary for the Department of Obstetrics and Gynaecology. The successful candidate will provide secretarial and administrative support, maintain patient records, and coordinate various tasks to ensure quality service. Applicants should have a college diploma and at least three years of relevant...
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Toronto, Canada Sinai Health System Full timeA healthcare organization in Toronto seeks a dedicated Medical Secretary for the Department of Obstetrics and Gynaecology. The successful candidate will provide secretarial and administrative support, maintain patient records, and coordinate various tasks to ensure quality service. Applicants should have a college diploma and at least three years of relevant...
