administrative assistant

4 weeks ago

Belleville, Canada Lise Allin Insurance and Estate Planning Services Full time
  • Work Term: Permanent
  • Work Language: English or French
  • Hours: 30 to 44 hours per week
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years
  • or equivalent experienceWork setting
  • InsuranceTasks
  • Coordinate the flow of information within the team
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital databaseComputer and technology knowledge
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS AccessInsurance experience
  • Life insuranceArea of specialization
  • Financial planningWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Large workload
  • Work with minimal supervisionPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

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