Project Billing Specialist

Found in: Talent CA 2 C2 - 2 weeks ago

Toronto, Canada Equest Full time
We are seeking a Project Billing Specialist to join our team. The Project Billing Specialist will work closely with the local Accounting team, Project Managers and Principals to manage the project billing process, monitor the progress of the project, investigate variances, apply expenses and ensure that project billings are issued to customers and payments are collected in accordance with established accounting standards and company policies.
Duties and Responsibilities
  • Communicates with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
  • Sets up billing terms for new projects, make transfers of employee billable hours and/or expenses, and open and close time classes and timesheet comments in accounting system
  • Prepares final invoice package containing draft and final invoices for all billable projects
  • Researches any unbilled issues to optimize the billing possibilities for the billing period and ensure the AP coding to direct/reimbursable agrees with the contract
  • Reconciles contract value with billed fees and address any billing discrepancies or disputes
  • Analyzes and prepare sub-Consultant payments based on PWP for the management's approval
  • Provides support to PMs for accounts receivable collection and reporting requests
  • Assists with fiscal year-end audits and ad-hoc requests as needed
Required Skills
  • Have successfully completed related post-secondary education equivalent to a college diploma in Accounting
  • Possess knowledge of accounting principles and guidelines
  • Proficiency in Microsoft Word and Excel
  • Excellent written and oral communication skills
Required Experience
  • 1-4 years of experience
  • Experience with project billing and Deltek Vantagepoint is preferred

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