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administrative secretary
2 months ago
- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 yearsTasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documentsComputer and technology knowledge
- MS Excel
- MS Outlook
- MS WordWork conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Attention to detail
- Repetitive tasksPersonal suitability
- Excellent oral communication
- Flexibility
- Organized
- Team player
- Client focus
- ReliabilitySupport for newcomers and refugees
- Supports newcomers and/or refugees with foreign credential recognitionSupport for youths
- Offers mentorship, coaching and/or networking opportunities for youthsSupport for Veterans
- Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.) Support for Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers Support for mature workers
- Applies hiring policies that discourage age discrimination Supports for visible minorities
- Offers mentorship programs that pair members of visible minorities with experienced employees
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