Office Assistant – Building Services

2 weeks ago


Kingston, Canada City of Kingston Full time

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

This position works in a fast-paced environment and is responsible for assisting with customer service and clerical duties for the Building Services Department.

Duties include:

Provide professional and courteous customer service to the public, contractors, stakeholders, various departments and user groups

Provide clerical support - answer phones, respond to emails and enquiries, assist with filing, receive deliveries and perform other duties as required

Assist with data entry and various projects in the preparation of reports, presentations and the documentation of solutions

Ensure the customer perspective is a driving force behind decisions and activities

Implement service practices that meet customer and corporate needs.

Perform other duties as assigned.

Hours of work are 8:30am – 4:30pm, Monday to Friday.

Qualifications, Competencies

MUST BE ENROLLED IN AND RETURNING TO POST SECONDARY STUDIES IN FALL OF 2024 – Verification will be required.

Preference will be given to applicants enrolled in an office or business administration program.

Must demonstrate core Corporation competencies: Customer Focus, Results Orientation, Integrity, and Teamwork.

Skills, Abilities, Work Demands

Strong customer service skills

Ability to work effectively both independently and as part of a team

Excellent verbal and written communication skills

Working knowledge MS Word, Excel

Ability to organize and prioritize tasks

Demonstrated judgement and discretion when dealing with confidential information

Ability to follow instructions and perform assigned duties with limited direct supervision

Excellent interpersonal skills

A satisfactory criminal record check will be required at successful candidate's expense.


  • Office Assistant

    2 weeks ago


    Kingston, Canada City of Kingston Full time

    Position Summary This position works in a fast-paced environment and is responsible for assisting with customer service and clerical duties for the Building Services Department.Duties include:Provide professional and courteous customer service to the public, contractors, stakeholders, various departments and user groups Provide clerical support - answer...

  • Office Assistant

    2 weeks ago


    Kingston, Ontario, Canada City of Kingston Full time

    Position Summary This position works in a fast-paced environment and is responsible for assisting with customer service and clerical duties for the Building Services Department.Duties include:Provide professional and courteous customer service to the public, contractors, stakeholders, various departments and user groups Provide clerical support - answer...

  • Office Assistant

    2 days ago


    Kingston, Canada King Kleen Full time

    **Position Title: Office Assistant** King Kleen Corporation Kingston, ON Employment Type: Part time 15-30 hours per week. Estimated Salary: CAD $20.00-$23.00 per hour. **About Us** Our mission is to thoroughly train, equip and support our partners to deliver a consistent standard of cleaning excellence and bring life to people as we shine! As a...


  • Kingston, Canada Treasury Board of Canada Secretariat Full time

    Building Services Technician Reference number: PEN23J-- Selection process number: -PEN-EA-ONT- Important messages We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below...

  • Office Assistant

    4 weeks ago


    Kingston, Canada EMI Inc Full time

    Office Assistant Assist in daily office practices. Answering phones, data entry, office cleaning, accounts receivables, accounts payable etc Simply Accounting is an must **Job Type**: Part-time Part-time hours: 25-30 per week **Salary**: From $16.00 per hour **Benefits**: - Company events - Dental care - Extended health care - Life insurance - RRSP...

  • Box Office Assistant

    4 weeks ago


    Kingston, Canada Isabel Bader Centre Full time

    **LOVE THE ARTS?**: **JOIN THE ISABEL TEAM**: **AS A BOX OFFICE ASSISTANT!**: **The Isabel Bader Centre for the Performing Arts seeks enthusiastic casual staff to work at performances and events as Box Office Assistants, beginning September 2023.**: - Available shifts will vary, but applicants should be available to work a minimum of **4 to 8 shifts each...


  • Kingston, Canada Crown Cleaning Services Full time

    **Join Our Team** **Home & Office Cleaning Professional** **About Us** Crown Cleaning Services was founded in 2012. We are a locally owned family business who specialize in routine residential and office cleaning services. We know our team members are our greatest asset and what makes us the best cleaning service in the Kingston area. **What we Offer** -...


  • Kingston, Canada Bennett's Furniture and Mattress Full time

    We are looking for a high energy, customer obsessed front office assistant to work at our reception desk area. This role is in a fast-paced retail environment therefore the ability to multi-task is essential. To ensure success in this role you should possess experience in office administration and a passion to work with the public. **Front Office Assistant...


  • Kingston, Canada Canadian Hearing Services Full time

    Canadian Hearing Services (CHS) has an opening for a Program Assistant II-General, based in Kingston. Reporting to the Supervisor, Hearing Healthcare Administration, the Program Assistant II-General is responsible for assisting the region by providing reception, administrative, and program support across all CHS programs and services. - **This is a full-time...


  • Kingston, Canada Movement Performance Centre Inc. Full time

    The person in this position is responsible for the organization and evaluation of the services provided by a multi-disciplinary clinic. Duties include assisting in the day-to-day running of the facility as it relates to office procedures, billing and the promotion of the facility as a Health & Wellness business. Responsibilities Include - Act as point of...


  • Kingston, Canada Queen's University Full time

    Administrative Assistant, Office of the Vice-Provost and Dean About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty...


  • Kingston, Canada Holiday Inn Kingston Waterfront Full time

    Assistant Front Office Manager Reporting to Front Office Manager **THE ROLE**: Assist in managing the hotel’s overall operation, maintaining quality standards and ensuring guest satisfaction during the scheduled shifts and/or in the Management’s absence. The Assistant Front Office Manager provides leadership and support to all members of the Front...


  • Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...


  • Kingston, Canada King Kleen Full time

    **Position Title: Office Assistant** King Kleen Corporation Kingston, ON Employment Type: Part time 15-30 hours per week. Estimated Salary: CAD $20.00-$23.00 per hour. **About Us** Our mission is to thoroughly train, equip and support our partners to deliver a consistent standard of cleaning excellence and bring life to people as we shine! As a...

  • Compliance Officer

    4 days ago


    Kingston, Canada QUALIFIED FINANCIAL SERVICES Full time

    **About you**: You’re a committed operational expert who understands the role of compliance to protect a financial security advisor and their practice. While you may not have a resume full of compliance experience, you do have operational insurance industry experience and you’re committed to learning and growing. You bring your best every day and are...


  • Kingston, Canada Holiday Inn Kingston Waterfront Full time

    **THE OPPORTUNITY**: Assistant Front Office Manager Reports to: Front Office Manager **THE COMPANY**: Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and locations. Our company culture is...


  • Kingston, Canada Holiday Inn Kingston Waterfront Full time

    **THE OPPORTUNITY**: Assistant Front Office Manager Reports to: Front Office Manager **THE COMPANY**: Passion Drives Performance. InnVest succeeds because our people love what we do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and locations. Our company culture is...

  • Office Assistant

    4 weeks ago


    Kingston, Canada Planes Precast Concrete LTD Full time

    _**Office Assistant**_ - **Planes Precast Concrete LTD.**_ Full time position with well established concrete company. Dealing with customers that use various landscaping products and concrete products. Organized & scheduling skills to control deliveries and provide documentation of product. Job Requirements: - Experience preferred. - Ability to work...


  • Kingston, Canada Holiday Inn Kingston-Waterfront Full time

    THE OPPORTUNITY: Assistant Front Office Manager Reports to: Front Office Manager THE COMPANY: With over 90 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day activities of almost 70 hotels also making...

  • Project Coordinator

    1 month ago


    Kingston, Canada Graham Full time

    Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and...