administrative assistant
4 weeks ago
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College/CEGEP
- Experience: 5 years or more
- or equivalent experienceWork setting
- Associations and non profit organizationsTasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital databaseComputer and technology knowledge
- Google Docs
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- MS Access
- MS Office
- Adobe Acrobat Reader
- Electronic mailSecurity and safety
- Vulnerable sector checkTransportation/travel information
- Own transportationWork conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Attention to detail
- Large workload
- Work with minimal supervisionPersonal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learnerHealth benefits
- Dental plan
- Health care planFinancial benefits
- Group insurance benefits
- Pension planLong term benefits
- Long-term care insuranceOther benefits
- Learning/training paid by employer
- Parking available
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