mailing operator

1 month ago

Toronto, Ontario, Canada City of Toronto Full time

Job ID: 43815

Job Category: Administrative

Division & Section: City Clerk's, City Clerk's Member Svcs & Prog Support

Work Location: City Hall, 100 Queen Street West

Job Type & Duration: Full-time, Permanent Vacancy

Hourly Rate and Wage Grade: $ $30.59, Wage Grade 5

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 14-May-2024 to 28-May-2024

Job Description

To set up, operate and maintain mail metering equipment, high speed folding and inserting equipment, sort and process incoming and outgoing Canada Post mail and interdepartmental mail for the City.

Major Responsibilities:
  • Sets up, operates, maintains and makes adjustments as required to various mail processing equipment.
  • Affixes correct postage to envelopes and packages using digital metering machines, while conforming to the rules and regulations of Canada Post in assigning postage amounts.
  • Receives and tracks incoming mail and packages by scanning bar code and ensures prompt delivery to recipient.
  • Processes all outgoing courier requests for City Hall and Metro Hall.
  • Operates courier rate shopping system to determine most cost-effective method for courier mail on a piece-by-piece basis.
  • Assigns corporate account codes for billing inter-departmental charges.
  • Processes outgoing courier items including weighing and ensuring correct paperwork is completed (declarations, waybills, etc.).
  • Scans incoming Canada Post mail and couriered mail through x-ray scanner to determine dangerous or hazardous material and secures any suspected item in mail isolation chambers.
  • Sorts outgoing Canada Post mail by client and destination (i.e., Domestic, U.S. and international) and assigns account codes for billing inter-divisional charges.
  • Places registered mail cards and parcel pick up cards in bins.
  • Looks up Registered mail Records, obtains signature and distributes mail.
  • Maintains records of undelivered mail for special runs.
  • Traces missing information on the envelopes (e.g. mailing addresses) from the City of Toronto intranet site when necessary and redirects to proper destination.
  • Loads Canada Post mail bins in accordance with Canada Post specifications.
  • Delivers and tracks couriered mail and delivers printed materials.
  • Responds to inquiries regarding the operational area/function.
  • Sorts and distributes daily newspapers, scanned mail and courier mail.
  • Operates pump truck to move skids.
  • Occasionally drives courier vehicle to Post Office.
Key Qualifications:

Your application must describe your qualifications as they relate to:

  1. Experience sorting and delivering large quantities of mail in a high-volume mail operation.
  2. Experience working with high-volume digital networked metering equipment.
  3. Experience working with automated insertion equipment, mail folding equipment, x-ray scanners and mail security isolation chambers.
  4. Must possess and be able to maintain a valid "G" Drivers Licence and must qualify for the City Vehicle and Equipment Operators Permit.
You must also have:
  • Knowledge of suspicious mail recognition clues and safe mail handling.

    Proficiency in the use of Microsoft Office Suite (Word, Excel, and Outlook) and the Internet.
  • Excellent verbal and written communication skills and the ability to communicate effectively

    and professionally with all the levels of staff, elected officials, external agencies and the public, over the phone, in-person and in writing.
  • Well-Developed customer service and interpersonal skills and ability to work effectively with others as a part of a team as a well as independently under minimum supervision.
  • Good analytical skills, problem-solving skills and attention to detail.
  • Strong organizational skills and multi-tasking skills and the ability to meet tight deadlines under time constraints, in a fast-paced environment.
  • Fundamental mathematical skills with the ability to make computations and calculations accurately.
  • Ability to life materials and boxes weighing up to 30lb.
  • Knowledge of Canada Post Legislation, regulations and standards.
  • Ability to work at various central mailroom locations as necessary.
  • Ability to work flexible and/or varied hours of work.
  • Ability to operate computers and equipment, and utilize a variety of software packages, including Mail Management Systems.
  • Ability to use City of Toronto internal staff directory to direct and redirect mail to the appropriate work location.
  • Ability to operate a pump truck to move skids.
  • Must be able to deliver mail to the Canada Post depot at the end of shift, as required.
  • Must be familiar with the Occupational Health and Safety Act and the regulations that apply to this work.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.

  • Mail Processor/driver

    2 weeks ago

    Toronto, Ontario, Canada Ministry of Public and Business Service Delivery Full time

    Bring your strong communication and organizational skills to the Ministry of Public and Business Service Delivery, Enterprise Business Services, where you will provide mail delivery services to various ministries located in the Greater Toronto Area.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce...

  • Mail & Courier Associate - Downtown Toronto

    2 weeks ago

    Toronto, Ontario, Canada Xerox Corporation Canada Full time

    ESSENTIAL FUNCTIONS: Prepare mail and packages for external shipment using common mail services including Receive, sort and process mail documents, packages, and supplies. Notify recipients. Record & process accountable mail information, maintain logs. Shipping and receiving using automated system to track and manage activity. Verify and maintain records on...

  • Title Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    INDEPENDENT ELECTRICITY SYSTEM OPERATOR (IESO) Requisition ID: 19769 Location: Toronto Status: Regular Business Unit: Corporate Relations, Stakeholder Engagement & Innovation Why join us? You've got great skills. And you want to use them in an organization where you know what you do every day matters. We get that. We also know that ensuring...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Company: Independent Electricity System Operator INDEPENDENT ELECTRICITY SYSTEM OPERATOR (IESO) Requisition ID: 19769 Location: Toronto Status: Regular Business Unit: Corporate Relations, Stakeholder...

  • Operator Lead

    2 weeks ago

    Toronto, Ontario, Canada Prosper ISD Full time

    Press Tab to Move to Skip to Content Link Career Area: Hourly & Seasonal The Mail Distribution Clerk receives, distributes, and delivers all mail including regular, overnight packages, vendor/messenger deliveries, as well as interoffice mail. Retrieves incoming mail from local post office and brings outgoing mail to local post office daily. Receives...

  • Operations Associate

    2 weeks ago

    Toronto, Ontario, Canada UBS Full time

    Canada Operations Global Wealth ManagementJob Reference #BRCity TorontoJob Type Temporary / ContractYour role Are you a good with deadlines and managing multiple tasks? We are looking for someone to help drive administrative priorities within our Operations function as well as help identify, measure, and control risks. Key responsibilities will...

  • Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Brattle Group, Inc. Full time

    THE POSITIONThe Brattle Group, a privately held, global economics consulting firm, is looking for an Operations Assistant (Part time) to join our Toronto office. This position is responsible for providing administrative and facilities support to The Brattle Group's Toronto office. The Operations Assistant will provide facilities support including all...

  • Operations Administrator

    2 weeks ago

    Toronto, Ontario, Canada GFL Environmental Full time

    GFL Environmental is looking for an Operations Administrator to join the team at our Etobicoke branchKey Responsibilities: Supports the management of customers in the Company's operational management system (OMS) Point of contact and monitor the facilities RPRA requirements. Ensure lab off spec's and approvals are closed and submitted in a timely manner....

  • Facilities Operations Attendant

    2 weeks ago

    Toronto, Ontario, Canada OCAD University Full time

    _Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service._Position Summary:Reporting to the Manager, Campus Operations, and working under the supervision of the Coordinator, Distribution Services, the Facilities Operations...

  • Operations Administrative Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Safariland Group Full time

    Friday, April 12, 2024 TOGETHER, WE SAVE LIVES Reporting to the Director of Operations, the Operations Administrative Coordinator is responsible for day-to-day support services to the location along with its associates up to and including working within the ERP system, administrative and facility duties to support the business. Administration/Facilities ...

  • Workplace Operations Lead

    2 weeks ago

    Toronto, Ontario, Canada Scotiabank Full time

    Requisition ID: 172645Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.Business Line: Operations & Corporate Services, Global OperationsPurposeThe Operations Lead is responsible for the delivery and continuous improvement of the workplace experience. The job requires skills in service delivery, continuous...

  • IT Operations Specialist

    2 weeks ago

    Toronto, Ontario, Canada PolicyMe Corp. Full time

    We're modernizing life insurance and we'd like your help. Life insurance is a $1T industry that has remained largely unchanged for decades and we are in the process of changing that. We're a remote-first, Toronto-based startup with big ambitions. As an IT Operations Specialist at PolicyMe, you will be at the heart of ensuring our systems are running...

  • Director, Operations

    2 weeks ago

    Toronto, Ontario, Canada Toronto Metropolitan University Full time

    About Toronto Metropolitan At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current outlines each as core values...

  • Iia Branch Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Scotiabank Full time

    Requisition ID: 177588As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets.When you join ScotiaMcLeod, you'll be...

  • Strategy & Operations Manager, Business Operations

    2 weeks ago

    Toronto, Ontario, Canada Clutch Canada Full time

    At Clutch, we are reinventing the way Canadians buy and own cars. We had enough of traditional dealerships that took advantage of customers and knew that we could build an incredible car-buying experience while leaving a positive impact on the communities we serve. Recently named one of the Fastest Growing Canadian Companies by the Globe & Mail and one of...

  • Investment Operations Analyst

    2 weeks ago

    Toronto, Ontario, Canada TDS Personnel Full time

    Our client, a downtown investment counsel requires an Investment Operations Analyst to join their team. Reporting to the Manager – Operations, this individual will be responsible for overseeing the day-to-day investment operations for the High Net Worth ("HNW") business unit. In addition to this, the Investment Operations Analyst is responsible for...

  • National Intake Coordinator, National Operations Centre

    2 weeks ago

    Toronto, Ontario, Canada Gardaworld Full time

    National Intake Coordinator, National Operations Centre National Intake Coordinator, National Operations Centre Location: North York - Ontario , Canada Salary:Competitive Type:Permanent Main Industry: Search Customer Service & Call Centre Jobs Other Industries & Skills: Engineering, Information Technology, Manufacturing Advertiser: Gardaworld Job ID: Posted...

  • Events Fundraising Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada Baycrest Full time

    The Baycrest Foundation has an opportunity for aEVENTS FUNDRAISING OPERATIONS MANAGERFULL TIME70 Hours Bi-weekly| Non-Union | Days ShiftWe're recruiting a Manager, Events Fundraising Operations to help deliver the Mattamy Homes Bike for Brain Health event, Ontario's largest cycling fundraiser, and Scotiabank Pro Am for Alzheimer's. You'll be the heart and...

  • Scotiamcleod Branch Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Scotiabank Full time

    Requisition ID: 181579As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets.When you join ScotiaMcLeod, you'll be...

  • Operations Lead

    2 weeks ago

    Toronto, Ontario, Canada New Brunswick College Of Pharmacists Full time

    The NB College of Pharmacists is currently seeking a dynamic, self-motivated professional to fill an Operations Lead role at the College. An important member of the College team, the Operations Lead oversees the day-to-day functioning of the office and supports the work of the College in the areas of communication, office administration and Council and...