Executive Assistant to the Executive Director

7 days ago

Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time $27 - $34

Req ID: 180635
Company: Nova Scotia Health
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: OPCZ Exec Dir Health Services CZ
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: Management/Non Union Position
Posting Closing Date: 2-Jun-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Executive Directors Health Services, the Executive Assistant provides confidential and comprehensive, executive-level support to the Zone Executive Director QEII and Executive Director Regional, Community and Rural Health Services. This includes responsibility and accountability for the overall effective management and coordination of the Office of the Zone Executive Directors.

Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports administrative aspects of zone operations with a proactive approach supporting the Zone Executive Directors to focus on strategic priorities and achievement of goals and objectives.

The Executive Assistant contributes and supports leadership to the administrative assistants within the zone in terms of all administrative activities, procedures, and guidelines to enable consistency and standardization across the organization.

About You

We would love to hear from you if you have the following:

  • Post-Secondary diploma in a recognized office administration, business administration or secretarial program
  • Undergraduate degree in a related field is considered an asset
  • 5-7 years' of progressively responsible experience, providing executive level support and office coordination and management, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
  • Exceptional leadership, organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks.
  • Evidence of interpersonal and relationship building skills required to build and maintain strong, collaborative working relationships with all stakeholders, including staff, physicians, volunteers, patients, families, senior management, Department of Health and Wellness and external partners
  • Advanced written and verbal communication skills with the ability to adapt communications to the applicable audience and draft communications on behalf of the Executive Director
  • Ability to work independently with minimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
  • Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
  • Demonstrated ability to meet tight deadlines in a fast-paced environment, and to turn work around within a short time span with competing and often changing demands and priorities.
  • Extensive knowledge of entire zone (including leaders, staff, physicians, programs/services and geographical areas) operating in a matrix model.
  • Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours
  • Permanent, Full-time position; 75 hours bi-weekly
Compensation and Incentives

$ $33.65 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Follow Us#J-18808-Ljbffr

  • Executive Assistant to the Executive Director

    1 month ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180635 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZ Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 2-Jun-24 Nova Scotia Health is the largest provider of health services...

  • Executive Assistant to the Executive Director

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 180635 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZ Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 2-Jun-24 Nova Scotia Health is the largest provider of health services...

  • Executive Assistant to the Executive Director

    7 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Click here to apply as an internal applicant. Req ID: 180635Company: Nova Scotia HealthLocation: Central Zone, Halifax Infirmary Robie Street Entrance - QEII Department: OPCZ Exec Dir Health Services CZType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Status: Management/Non Union PositionPosting Closing Date: 2-Jun-24 Nova Scotia Health is...

  • Executive Director

    7 days ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Permanent Finance Educations: Job information Executive Director Financial Advisory Service from the Company Province of Nova Scotia , this latest Executive Director Financial Advisory Service job vacancy is located in the city Halifax, NS located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate...

  • Executive Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition #: 42794Department: JusticeLocation:HALIFAXType of Employment: PermanentUnion Status: Exclusion - Non Union - NSPGClosing Date: 22-May-24 (Applications are accepted until 11:59 PM Atlantic Time)Designation StatusAbout UsThe Legal Services Division of the Department of Justice is the government's law office, responsible for the provision of all...

  • Executive Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Public Service Commission, Government of Nova Scotia Full time

    Competition # : 42794 Department: Justice Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 22-May-24 (Applications are accepted until 11:59 PM Atlantic Time) Designation Status Please note that this is a designated position for candidates who identify as either: Indigenous, or African Nova...

  • Executive Assistant

    7 days ago

    Halifax, Nova Scotia, Canada LifeRaft Full time

    We are currently looking for a proactive Executive Assistant to join our experienced team at LifeRaft in Halifax, Nova Scotia, Canada. Developing your career as a hybrid Executive Assistant is a fantastic chance to enhance valuable skills.LifeRaft is in search of a skilled Executive Assistant to manage the daily operations of the CEO's Office efficiently and...

  • Executive Director

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 181393 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary & Park Lane Department: Central Zone, Health Services Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 13-Jun-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with...

  • Executive Director

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 181393 Company: Nova Scotia Health Location: Central Zone, Halifax Infirmary & Park Lane Department: Central Zone, Health Services Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 13-Jun-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with...

  • Executive Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Navigator - Powered By LifeRaft Full time

    LifeRaft is in search of a seasoned Executive Assistant to efficiently manage the day-to-day operations of the CEO's Office. This role involves providing top-notch administrative support to the CEO, coordinating activities, and serving as a bridge between the CEO and internal/external parties, all while understanding the CEO's priorities thoroughly....

  • Executive Director

    1 month ago

    Halifax, Nova Scotia, Canada Skills Canada - Nova Scotia Full time

    Skills Canada - Nova Scotia (SCNS) is a not-for-profit organization that ignites curiosity and passion by promoting skilled trades, technologies, and career exploration through skill development and competition. We have an energetic and committed team that plans and delivers quality programs and events to provide engaging learning opportunities for youth...

  • Executive Director

    3 weeks ago

    Halifax, Nova Scotia, Canada Skills Canada - Nova Scotia Full time

    Skills Canada - Nova Scotia (SCNS) is a not-for-profit organization that ignites curiosity and passion by promoting skilled trades, technologies, and career exploration through skill development and competition. We have an energetic and committed team that plans and delivers quality programs and events to provide engaging learning opportunities for youth...

  • Executive Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Fisheries and AquacultureLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:21-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:Did you know that the seafood industry is our province's largest exporter and puts Nova Scotia as the top seafood exporter in Canada? Our fisheries,...

  • Executive Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Emera Inc. Full time

    Job Title: Executive AssistantCompany Department: Emera IncLocation: Halifax, Nova ScotiaEmployment Type: Regular, PermanentClosing Date: July 11th 2023Reference number: 11476***At Emera Inc, you'll be part of an inclusive, respectful workplace where everyone is welcomed and supported.Come build a career as unique as you are: making an impact from Atlantic...

  • Executive Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Power Full time

    Executive Assistant Location CA-NS-Halifax ID Category Administrative Work Type Hybrid Position Type Full-Time Logistics Job Title: Executive Assistant Company, Department: Nova Scotia Power, Executive Office Location: Halifax, Nova Scotia- Hybrid Type of Employment: Regular, Full Time Closing Date: June 17, 2024 Reference Number: ...

  • Executive Admin Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition #: 42814Department: Municipal Affairs and HousingLocation:HALIFAXType of Employment: TermUnion Status: NSGEU - NSPGClosing Date: 31-May-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities...

  • Executive Assistant

    1 hour ago

    Halifax, Nova Scotia, Canada Meridia Recruitment Solutions Full time

    Executive Assistant Halifax, NSReference #HL-18242Everwind Fuels strives to use global renewable energy resources to create sustainable energy solutions with green hydrogen and green ammonia. Green hydrogen is the Swiss army knife of decarbonization as it enables efficient, versatile, and long-term storage of renewable energy with wide use-cases: industrial...

  • Executive Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Time + Space Media Full time

    **Executive AssistantABOUT THE ROLEWe are searching for an Executive Assistant to join the Time + Space team. The Executive Assistant will play a key role in supporting the day-to-day operations, communication, and scheduling for our executive leaders. They will have a strong ability to prioritize and multi-task in a dynamic working environment, while...

  • Executive Admin Assistant

    6 days ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Municipal Affairs and HousingLocation:HALIFAXType of Employment:TermUnion Status:NSGEU - NSPGClosing Date:31-May-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Department of Municipal Affairs and Housing is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. The...

  • Executive Director, Housing Supply Acceleration and Performance

    6 days ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Executive Director, Housing Supply Acceleration and Performance Competition # : 43243 Department: Municipal Affairs and Housing Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 25-Jun-24 ( Applications...