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Advancement Officer, Sauder School of Business
2 months ago
The Advancement Officer plays a key role in managing the administrative functions for the unit, overseeing the development program, and supporting senior university administration.
Key Responsibilities:- Manage the administrative and operational functions within the DAE unit, including strategic and day-to-day needs, administrative and operational planning, overall workflow and information flow.
- Manage the unit's budget, and lead the financial planning process for the unit administration and operations, finding budgetary efficiencies and recommending and implementing savings and cost-reduction measures.
- Act as an advisor to the Director of Development/Senior Director, Development/Assistant Dean/Executive Director, on administrative and operational guidelines, policies, procedures and proposals that have a significant impact across the unit.
- Work closely with the Director/Senior Director, Development/Assistant Dean/Executive Director of Development, and senior management to facilitate maximum private and public sector support for the University.
- Manage the liaison between the unit and other development and alumni engagement portfolio units (i.e. Research, Prospect Management).
- Oversee implementation of appropriate donor recognition, ensuring acknowledgement and stewardship programs are in place.
- Manage the donor pipeline, ensuring that donor records are up to date, and is expected to be an expert user of the Blackbaud relationship management system.
- Manage and motivate staff, and is responsible for hiring, training and terminating staff, conducts annual staff evaluations, performance reviews, ensuring benchmarks and performance goals are achieved.
- Undergraduate degree in a relevant discipline.
- Minimum of two years of experience in a post-secondary education institute that includes experience working with alumni relations, advancement, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
- Relevant experience would be in a university setting providing project management support or decision making support to senior executives.
- Knowledge of University policies and procedures, administrative management, fundraising and alumni engagement is desirable.
- Ability to think systemically about the multiple interrelations that take place within the University as well as with the external community, and how they affect positively or negatively the performance of the organization.
- Ability to be thorough, accurate, and have a high level of attention to detail.
- Ability to obtain and disseminate information effectively and tactfully with individuals from all levels of the University and the external community.
- Ability to take initiative, analyze problems, identify key information and issues, and effectively resolve them.
- Excellent oral and written communication, interpersonal and organizational skills.
- Ability to work effectively independently and in a team environment, and to bring energy, motivation and enthusiasm to the job.
- Ability to effectively manage multiple tasks and priorities under pressure to meet deadlines in a hectic environment, exercising confidentiality, sensitivity, tact and discretion.
- Ability to work independently while exercising good judgement at all times.
- Ability to effectively use word processing, spreadsheet, scheduling, mail and presentation applications at an advanced level (MS Office preferred).
- MS Windows environment, Microsoft Office preferred.
- Experience working with a centralized fundraising system an asset.
- Ability to plan, co-ordinate and supervise the work of others, execute a variety of complex projects, and meet imposed deadlines.
- Strong verbal and written communication skills, both verbal and written, having the ability to communicate appropriately and effectively with donors, co-workers and other campus departments.
