Project Administrator

3 weeks ago

Yellowknife, Northwest Territories, Canada Atco Full time

Who We Are:

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description:

ATCO Frontec is seeking a Project Administrator to join our RP North project team in Yellowknife, NT. This is an excellent opportunity for a professional to gain experience on full project life cycle activities, which include Accounts Payable processing, Utility Invoice Management, Work Order Financial processing, & other duties.

Where We Work and Live:

This position is based in our Yellowknife Office and will have the opportunity for occasional travel to our project locations.

Responsibilities:

  • Coordinate activities needed to support and administer the RP North project
  • Maintain inventory control in our Computerized Maintenance Management System (CMMS)
  • Arrange deliveries, packaging and receiving goods
  • Process AP invoices including maintaining of daily receiving report and reconciling PO's in Oracle / ServiceMax systems
  • Review and complete entry of payroll hours in timekeeping system
  • Reconcile staff expenses and Mastercard credit card charges into Oracle
  • Ensure month-end requirements are met on timely basis including submission of Monthly Utility Consumption Report to the Client
  • Provide routine administrative support such as creating, updating, and maintaining files, inventories, records, and other documents as required.
  • Project budgeting and financial tracking and other duties as assigned.
  • Assist in creation of security badges for building access
  • Any other project responsibilities assigned.

Qualifications:

  • A college or university graduate with a finance and accounting background would be considered an asset.
  • Solid understanding and experience using the Microsoft Office suite (i.e. Microsoft Excel, Word, PowerPoint, Visio, Outlook)
  • Working knowledge of Oracle
  • Working knowledge of a CMMS System (ServiceMax/Salesforce is an asset) or willing to learn.
  • 2 or more years of experience in Project Coordination, Contract management or Administration is required
  • Prior experience in project controls or planning is considered an asset
  • Ability to multi-task and handle a high volume of work with accuracy, while prioritizing.
  • Class 5 Driving License required
  • Ability to work under minimum supervision
  • Excellent written and oral communication skills
  • Comfortable with computer systems, apps and software

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Canadian Criminal Background Check.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

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