Administrative Coordinator
3 weeks ago
Job Summary:
The Pan Am Clinic is seeking an experienced Administrative Secretary to provide confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The successful candidate will be responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager's schedule.
Key Responsibilities:
- Provide administrative support to the Regional Manager and other site staff as required
- Manage and maintain accurate and up-to-date records and databases
- Prepare and edit correspondence, reports, and other documents
- Schedule and coordinate meetings, appointments, and special events
- Provide reception and switchboard services as required
- Perform data entry and other administrative tasks as required
- Develop and maintain effective working relationships with program staff, clients, and other stakeholders
Requirements:
- Graduate of a recognized Administrative Assistant Program or equivalent
- Proficiency in Microsoft Office Applications and Outlook/Email
- Knowledge of legislation pertinent to mental health and community services
- The usage of general office equipment
- Medical/psychiatric terminology
- Minimum two (2) years previous experience in a health care office environment
- Demonstrated ability to work with minimal supervision both independently and as part of a team
- Demonstrated communication skills both oral and written
- Demonstrated ability to take initiative and recognize the Regional Manager's needs
- Demonstrates thorough knowledge of general office practices
- Demonstrated interpersonal and organizational skills
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
- Proficiency of both official languages is essential for target and designated bilingual positions
- Demonstrated ability to meet the physical and mental demands of the job
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
- Good work and attendance record
Working Conditions:
- Works in a fast-paced office environment
- May be required to work flexible hours, including evenings and weekends
- May be required to travel to other sites as required
What We Offer:
- A competitive salary and benefits package
- A dynamic and supportive work environment
- Opportunities for professional development and growth
How to Apply:
Interested candidates should submit their application, including a cover letter and resume, to [insert contact information].
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