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Executive Assistant to CEO
2 months ago
Competition # : 43861
Department: Human Rights Commission
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 06-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time)
About UsThe Nova Scotia Human Rights Commission ("the Commission") is an independent government agency tasked with administering the Human Rights Act. The Commission focuses on two key areas: providing a human rights dispute resolution process to resolve allegations of discrimination both on an individual and systemic level and working to eliminate barriers and prevent discrimination through education, training, public engagement, and policy development. Through this work, the Commission is helping to build inclusive communities and protect human rights in Nova Scotia.
For more information about the Commission, visit our website -
About Our OpportunityThe Executive Assistant provides senior level administrative support to the CEO and with minimal direction, is responsible for the efficient and effective operation of the CEO's Office. This involves managing, coordination and scheduling of all aspects of the CEO's role including: issues management; budget administration and financial management, government relations; human resources; stakeholder and public relations; etc.
The Executive Assistant maintains up-to-date knowledge of government practices and policies in order to deal with and decrease the amount of time the CEO spends on routine matters such as inquiries, correspondence, and requests on transactional or administrative matters.
The Executive Assistant is the Recording Secretary for the Board of Commissioners, supporting decision making processes, Commission meetings, correspondence, record keeping, etc.
As the Commission's most senior administrative role, the Executive Assistant provides functional leadership and coordination to the administrative team. This role also coordinates certain aspects of Commission operations beyond the CEO's Office including office space and furniture, equipment and technology, security system and office access, liaison with landlord and service providers, documentation of administrative processes, etc.
As a back-up function, the Executive Assistant provides administrative support to the Commission Legal Team which includes certain legal assistant/paralegal functions during the Legal Assistant's absence.
The Executive Assistant provides leadership, coordination, and support in an environment where cultural competency, public accountability, trauma-informed practice, and restorative approaches are expectations of all team members.
Qualifications and ExperienceCompletion of post-secondary education in secretarial studies, business/office administration or paralegal studies is required along with a minimum of four years of experience in administrative/senior administrative roles. An equivalent combination of training and experience may be considered.
Your ability to prioritize multiple priorities under tight deadlines is essential to your success in this role. You have strong teamwork and collaboration skills, as well as excellent communication skills to liaise with various stakeholders and the diverse public we serve. You must have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information. Strong attention to detail is critical in this role with a particular focus on proofreading, punctuation, and grammar skills. You maintain composure in stressful situations.
Experience working in a legal environment and/or managing an executive office is considered an asset for this role. Experience with public sector financial management is also an asset.
EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
BenefitsThe Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions- The Executive Assistant will occasionally be required to work outside regular business hours and minimal travel throughout the province is required.
- Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer or will result in termination of your employment.
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- A dynamic, client-focused office environment where service excellence and teamwork are our focus.
Pay Grade: EC 06
Salary Range: $2, $2,601.60 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to
