Senior Administrator

2 weeks ago

Vaughan, Ontario, Canada Valard Group of Companies Full time

Valard, is Canada's premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

The Senior Administrator will be responsible for providing a wide variety of administrative duties in support of the vice president to ensure efficient administrative operations within the Valard Vaughan office. This position will be based in Vaughan, ON.

Responsibilities

  • Plan and coordinate administrative procedures/systems and when applicable devise ways to streamline process.
  • Manage division office spaces and allocation of workspace.
  • Ensure the smooth and adequate flow of information within the division to facilitate other business operations.
  • Answer office phone lines from the public and clients regarding business operation in the province. Greeting guests and visitors.
  • Manage calendars, offices lists and deadlines.
  • Monitor inventory and handle ordering of office supplies, the purchasing of new office material with attention to budgetary constraints.
  • Shipping/Receiving.
  • Monitor division costs and expenses to assist in budget preparation, code invoices and approve payment.
  • Oversee facilities services, maintenance activities and tradespersons (e.g electricians, cleaners) in divisional offices.
  • Organize and supervise other office activities (event planning, managing parking, maintaining presentable office, etc.)
  • Prepare and process AR invoices in ERP system, work with Project managers in verifying back up for invoices before posting, send invoices to the responsible department or customer, Send Semi-monthly statement to customers, prepare report of posted invoices summary on monthly basis.
  • Ensure offices adhere to company policies and regulations.
  • Be the division's main administrative contact for the company.
  • Keep abreast with all organizational changes and business developments.
  • Assist the VP when required.

Requirements

EDUCATION AND EXPERIENCE:

  • High school diploma
  • Minimum of 5-7 years of administrative experience
  • Office Administrator certificate will be considered an asset
  • Successful candidate must be a self-starter and have the ability to function at a high level with minimum supervision
  • Proficient in using Microsoft Office Suite

ADDITIONAL DUTIES AND RESPONSIBILITIES

  • Proven experience in administration
  • Experience with JDE considered an asset
  • Experience invoicing
  • Maintain high level of confidentiality
  • An analytical mind with problem-solving skills
  • Excellent organizational and multitasking abilities
  • A team player with leadership skills
  • Efficient verbal and written communication skills
  • Ability to lift up to 20 lbs

Benefits

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted.

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