Administrative Support Specialist

4 weeks ago

Kitchener, Ontario, Canada Penske Truck Leasing Full time

Job Summary: We are seeking an Administrative Support Specialist to provide tactical support and perform general administrative responsibilities.

Key Responsibilities:

  • Primary contact for facility management, service providers, associates, visitors, and community partners
  • Answer and respond to general inquiries in a professional and courteous manner and forward to the appropriate parties for resolution
  • Supports applicable financial functions, such as check requests, travel and expense reports, and accounts payable
  • Supports other administrative processes, such as mail distribution and processing, and courier management
  • Prepare memos, track associate documentation as required
  • Coordinate maintenance of office equipment with vendors
  • Maintain inventory, order, receive, and store office and other supplies
  • Create and format ad hoc and routine reports, presentations, spreadsheets, and other projects as requested
  • Gather, track, report, and conduct basic audits
  • Work within a project budget as applicable
  • Lead or support the organization of corporate area and associate engagement events and committees
  • Accountable for maintaining a safe work environment and security monitoring system
  • Adhere to company guidelines and policies
  • Other projects as assigned by the supervisor

Qualifications:

  • High School Diploma or GED equivalent required
  • Intermediate skills in Microsoft Office, Outlook, and Inter/Intranet use required
  • Must have strong organizational skills
  • Superior communication and customer service skills
  • Ability to work cooperatively and effectively with others in a team environment
  • Regular, predictable, full attendance is an essential function of the job
  • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete a Penske employment application, submit to a reference verification (to include past employment and education) are required

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