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Administrative Assistant, Financial Services
2 months ago
We are seeking an experienced Administrative Assistant to join our team at Scotiabank. As a key member of our Client Administrative Services Regional team, you will play a critical role in supporting the overall success of the team.
Key Responsibilities- Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
- Maintain office systems, including network administration, telephone and voice mail programs, reference and product files, branch library, and Product & Procedures manual.
- Lead management of facilities operations, including delivery and change management of facilities-related changes.
- Liaise with Facilities to support leasehold improvements, lease renewals, and planned moves.
- Perform reception duties, including answering the telephone, greeting clients, managing incoming & outgoing mail & courier, and booking client appointments.
- Complete regional reporting requests & data analysis.
- Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation, and SOTI.
- Coordinate and execute on various regional initiatives, including seminars, Client Forums, and Professional Development Days, and coordinate logistics as required.
- Assist with branch compliance duties, including maintaining the security checklist and Business Continuity Plan.
- Participate in various regional meetings and special projects.
- Liaise with external partners, such as medical associations and accounting firms, for regional projects.
- Other administrative tasks.
- Community college diploma in Business Administration or equivalent.
- Three+ years' experience in an administrative or clerical position, preferably with a financial services company.
- Working knowledge of RRSPs, RRIFs, mutual funds, and client services would be an asset.
- Excellent computer skills, including MS Word, MS PowerPoint, and good understanding of current corporate applications.
Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English and French, as they will be required to work closely with other groups from head office who operate primarily in English, and they will serve English-speaking clientele.
Location(s): Canada : Quebec : Quebec
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families, and their communities achieve success through a broad range of advice, products, and services, including personal and commercial banking, wealth management, and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
