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Intermediate Proposal Specialist
2 months ago
Intermediate Proposal Specialist
**Role at a Glance**
As a Proposal Specialist, you will play an integral role in supporting our clients Business Development (BD) team by creating persuasive proposals to secure new business opportunities. Your responsibilities will include managing and coordinating the development of proposals, qualifications packages, presentations, and other marketing materials. This role is perfect for a detail-oriented individual with exceptional writing, editing, and project management skills. You will collaborate closely with technical staff, project managers, and senior leadership to produce competitive proposals that effectively showcase our clients expertise and help win new business.
This position offers an excellent opportunity for professional growth and development within the BD team. By contributing to key proposal initiatives, you will play a crucial role in securing new business opportunities and driving the success of our clients organization.
**What You Will Do**
- Lead the preparation and submission of high-quality proposals, statements of qualifications (SOQs), and presentations in response to RFPs, RFQs, and other solicitations.
- Serve as a backup for scanning public tendering sites for RFPs and related opportunities aligned with our clients portfolio for the technical team to review.
- Collaborate with the BD team and other stakeholders to understand client objectives for each proposal, researching, writing, and editing proposal content to ensure clarity, accuracy, and alignment with client needs.
- Develop proposal layouts and graphics to enhance visual appeal and professionalism.
- Identify trends, best practices, and areas for improvement in proposal development processes, making recommendations for enhancements and assisting in implementing changes as needed.
- Manage proposal timelines and deadlines effectively to ensure timely submission, prioritizing tasks based on urgency and importance, and seeking guidance as needed.
- Facilitate proposal kick-off meetings and regular check-ins to ensure alignment and progress, and create presentations to support the pursuit team during the project interview process.
- Maintain and update project descriptions, corporate/department profiles, CVs, bios for technical staff, and our photography database.
- Utilize CRM software to track proposal status, win/loss records, and other relevant metrics.
- Assist in the development of marketing collateral, including brochures, project sheets, and case studies.
- Participate in marketing and business development meetings to stay informed about upcoming opportunities and industry trends.
- Assist with various tasks and projects as assigned by supervisors or senior team members to support the overall success of the team and company objectives.
- Demonstrate a strong commitment to our clients values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.
**What You Bring to the Table**
- Bachelors degree in business, marketing, communications, or a related field.
- 2-4 years of experience in technical writing, proposals, or a business development role.
- Architecture and/or engineering proposal experience is an asset.
- Strong writing, editing, and proofreading skills.
- Analytical mindset with the ability to gather and interpret data.
- Demonstrated experience with layout design software.
- Proficiency in time management and prioritization.
- Excellent communication and collaboration skills.
- Eagerness to learn and develop in the field of proposal development.
**Life at Our Clients Organization**
Our client is a people-first organization that embraces a hybrid work strategy, providing their team the autonomy and flexibility to choose the work environment mix that best suits their role, team, clients, and personal needs.
As an innovative multi-discipline design and construction collective, our clients ambition goes beyond great design they are committed to enhancing the world around us. To achieve this, they need a team of agile, ambitious, and big-picture thinkers who share the drive to harness collective talents to accomplish something greater.
Their team consists of the industry's best, united by a common commitment to questioning the ordinary, infusing creativity into everything they do, and challenging the industry to redefine whats possible.
Join our client as they move beyond just working for a living and towards building better communities with smart, influential design.
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