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Invoicing Coordinator

2 months ago

Cambridge, Ontario, Canada Parrish & Heimbecker Full time
About Parrish & Heimbecker

Parrish & Heimbecker is a leading Canadian-owned agri-business with a rich history spanning over 110 years. As a family-owned and managed company, we value honesty, integrity, and continuous learning. Our corporate culture is built on family values, with a focus on listening and growth.

Our Operations

We operate across 70 locations, from coast to coast, with trade links around the globe. Our diversified operations include grain merchandising, flour milling, crop input distribution, and animal feed production. We are growth-oriented and vertically integrated, with a strong commitment to building a skilled and diverse workforce.

Job Summary

We are seeking a highly motivated and detail-oriented Invoicing Coordinator to join our Finance team. As an Invoicing Coordinator, you will play a critical role in providing support to our Finance team, ensuring timely and accurate invoicing, and maintaining strong relationships with customers and internal stakeholders.

Key Responsibilities
  • Promptly and accurately invoice customers with strong attention to detail.
  • Answer customer inquiries regarding their invoices and utilize customer portals.
  • Generate Service invoices and Credit notes from the ERP system (Macola).
  • Liaise between Customers, Sales team, AR team, Quality Assurance team, Customer Service team, and teams at the mills about invoice discrepancies.
  • Perform month-end procedures as requested by the Finance and Sales department.
  • Work closely with Finance team to ensure timely and accurate invoicing cut-off.
  • Assist Customer Service team by applying orders to corresponding flour contracts, as needed.
  • Run reports, as needed.
Requirements
  • 1-2 years of Administrative and Customer Service experience.
  • Proficiency in MS Office, Excel, and Word.
  • Excellent communication skills, both verbal and written.
  • Bilingual French/English is a definite asset.
  • Ability to work professionally and effectively with customers and colleagues in a fast-paced work environment.
About You

We are looking for a highly motivated and detail-oriented individual who is passionate about providing exceptional customer service and support. If you have a strong work ethic, excellent communication skills, and a willingness to learn and grow, we encourage you to apply.

What We Offer

We offer a competitive compensation package, opportunities for professional growth and development, and a collaborative work environment. We are committed to building a skilled and diverse workforce that is reflective of Canadian society.