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    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

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    3 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support...

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    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support...

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    4 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support...

  • Executive Coordinator

    3 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    {"h2": "Job Title: Executive Assistant", "p": "We are seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership team at New Dawn Enterprises Limited. The successful candidate will be responsible for coordinating meetings, preparing documents, and conducting research to support the team's goals and...

  • Executive Coordinator

    3 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    {"h2": "Job Title: Executive Assistant", "p": "We are seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership team at New Dawn Enterprises Limited. The successful candidate will be responsible for coordinating meetings, preparing documents, and conducting research to support the team's goals and...

  • Executive Coordinator

    4 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative...

  • Executive Coordinator

    3 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office and contributing to the success of our organization.Key...

  • Executive Coordinator

    3 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office and contributing to the success of our organization.Key...

  • Executive Coordinator

    4 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    {"h2": "Job Title: Executive Assistant", "p": "We are seeking an experienced Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office and contributing to the success of our organization.", "ul": [{"li":...

  • Executive Coordinator

    4 weeks ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    {"h2": "Job Title: Executive Assistant", "p": "We are seeking an experienced Executive Assistant to join our team at New Dawn Enterprises Limited. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office and contributing to the success of our organization.", "ul": [{"li":...

  • Executive Coordinator

    1 month ago

    Sydney, Nova Scotia, Canada New Dawn Enterprises Limited Full time

    {"h2": "Job Title: Executive Assistant", "p": "We are seeking an experienced Executive Assistant to provide administrative support to our senior leadership team at New Dawn Enterprises Limited. The successful candidate will be responsible for coordinating meetings, preparing documents, and conducting research to support the team's goals and objectives.",...

Executive Assistant

2 months ago

Sydney, Nova Scotia, Canada New Dawn Enterprise Full time
Executive Assistant

New Dawn Enterprises Limited is a private, volunteer-directed non-profit social enterprise dedicated to community building. We seek to identify community needs and to establish and operate ventures that speak to those needs.

About the Role

The Executive Assistant is a key member of our team, providing high-level support to the President & CEO, Board of Directors, and senior management team. This role is instrumental in creating a vibrant and dynamic culture of communication, organization, trust, and excellence.

Key Responsibilities
  • Manage calendars, appointments, and communications of the President & CEO
  • Provide high-level support to the President & CEO and senior management team, including preparing and coordinating correspondence, reports, presentations, and handling sensitive information
  • Conduct research, facilitate internal communication, collate data, and coordinate travel arrangements
  • Track deadlines, monitor progress, and coordinate team meetings and efforts
  • Serve as the primary point of contact related to the New Dawn Board of Directors
  • Prepare and coordinate details for board meetings, including distributing materials and tracking RSVPs
  • Record minutes at meetings and file within two weeks following meetings
  • Coordinate and update Registry of Joint Stocks information as needed
  • Create annual sponsorship budget and identify sponsorship priorities
  • Process and track donations to external entities
  • Provide graphics, data, and statements to relevant parties
  • Coordinate speaking roles and other sponsorship engagements
  • Generate, track, mail and/or email receipts, thank you letters, and statements
  • Ensure donors receive engagement materials
  • Coordinate updates to donor wall annually or on special request
  • Respond to/direct inquiries for the New Dawn main phone and email
  • Distribute and coordinate New Dawn internal mail
  • Coordinate New Dawn signage/directory, bulletin board, tenant e-mail lists
  • Coordinate travel, hotel, restaurant, reservations, hospitality arrangements
  • Book rooms/catering for internal and external offsite meetings
  • Coordinate delivery arrangements, purchase orders, meals for meetings, notaries for legal documents, etc.
Qualifications
  • Degree or Diploma in a related field
  • At least two (2) year experience in an Executive Assistant role
  • Experience in project management including planning, execution, and resource management
  • High level of integrity, confidentiality, and accountability
  • Compassion and empathy
  • Current and up-to-date Criminal Record Check
  • Experience working with and advocating for vulnerable populations
  • Ability to work independently, as part of a team, and with guidance from others
  • Exceptional attention to detail
  • Exceptional verbal and written communication skills
  • Ability to work effectively with others; to work together towards a shared goal
  • Highly organized and ability to work well under pressure
  • Proficiency with Microsoft suite of programs and applications
  • Understands servant leadership and community-focus as central to the work
Work Conditions
  • Travel required
  • Manual dexterity required to use desktop computer and peripherals
  • Overtime may be required; working evenings/weekends and as needed
  • Interacts with employees, management, and general public
  • Environment can be busy/noisy at times