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Administrative Assistant

2 months ago

Toronto, Ontario, Canada Canadian Broadcasting Corporation Full time
Position Title:
Administrative Assistant (T & I) (Telework/Hybrid)

Status of Employment:
Permanent

Position Language Requirement:
English, French

Language Skills:
English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate), French (Reading - B - Intermediate), French (Speaking - B - Intermediate), French (Writing - B - Intermediate)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:
:59 PM

Behind the scenes, but ahead of the curve: help us develop the next-generation public broadcaster.

Created in 2015 to align, lighten and modernize infrastructure, the Technology & Infrastructure (T & I) team is the backbone and the future forward arm of CBC/Radio-Canada. We are the people that make stuff work. We make connections; between media content, systems, people and places. We are the space in between.

A place with purpose . CBC/Radio-Canada has always been a highly regarded pioneer of media technology. Not just in Canada, but around the world. Today, we're transforming ourselves from conventional radio and television broadcaster into a modern digital media company. Technology is the driving force and we are the team making it happen.

This is a hybrid role with a mix of in-office and remote work. Work arrangements will be discussed with hiring managers per departmental guidelines.

Your role

As Executive Assistant, you will assist the Project Managing Director in organizing and co-ordinating his activities.

You will work with a number of internal and external stakeholders, including other assistants and project managers. You will also be responsible for tracking documentation and ensuring its accuracy.

If you have a strong respect for confidentiality, are well organized and have broad experience working with senior executives, then this opportunity is for you.

You will have the following responsibilities:
  • Work with executives and project managers on a regular basis.
  • Manage the Project Managing Director's calendar.
  • Answer phone calls and manage emails, including messages of a sensitive nature.
  • Arrange meetings and conference calls: prepare agendas, draft minutes and produce various documents and presentations.
  • Direct the flow of information between the Project Managing Director's office and internal/external sources; assess the urgency and importance of queries/problems and ensure a timely response/resolution.
  • Plan and co-ordinate travel, regional tours and meetings held off-site (such as association forums).
  • Occasionally perform research, analysis and some project co-ordination in department activities.
  • Establish and maintain good working relationships with various CBC/Radio-Canada leadership teams and all external contacts.
You possess the following qualifications:
  • College diploma (DCS) or any combination of relevant training and experience
  • At least five years' wide-ranging executive-level administrative support experience
  • High level of computer proficiency; i n-depth knowledge of commonly used computer applications, specifically Google Workspace, MS Office and internet search engines
  • Excellent verbal and written communication skills in English
  • Functional knowledge of spoken and written French
  • Good interpersonal skills
  • Highly developed administrative and organizational skills
  • Accuracy and attention to detail
  • Strong ability to handle multiple priorities, work under pressure and meet stringent deadlines
  • Creativity to develop techniques for improving processes. Ability to comprehend and act on complex and sensitive matters
Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website . All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest . In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:
Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings:
1

Work Schedule:
Full time