Office & Accounting Administrator
2 weeks ago
Do you love working in a fast pace environment, where you are constantly make meaningful contributions daily?
We are looking for an amazing Office Admin & Bookkeeper to support our growing team and company long term.
This role is very dynamic in nature and has a big impact to the team
Efficiency is a big part of our company culture. To us this means being able to do more with less, always finding better, smarter and easier ways to do things without compromising quality. An example of this could look like automatic reordering of supplies regularly so you no longer have to, or adopting a new tool that makes a process so much simpler.
Organization is equally important. It enables your ability to be both efficient and effective. Organization to us means using tools (calendars, SharePoint and other internal tools) to keep things where they need to be. It also means taking appropriate notes when being assigned a task so that the task can be completed to meet expectations. Organization also includes having guides and documents created and in the right places so that yourself and others can easily refer back to be able to complete a task.
Being Detail oriented is key and we need an individual who has an amazing eye for details Being detail oriented reduces the need to go back and forth between different individuals we work with (internal or external). We always strive to do things right the first time and learn from mistakes quickly so they never occur again. Details are also important in anything related to book keeping and reporting which the business relies upon.
Finally majority of what you will do will be on the computer. It's CRUCIAL that you are extremely comfortable on the computer and using Microsoft programs such as Outlook, Excel and PowerPoint. Many of the tools we use can be learnt through online tutorials and courses, requiring you to be open to continuously self-learning to increase your efficiency and in turn making regular tasks easier for you and more impactful towards the team
More about us:
Our company is comprised of an amazing team of individuals of diverse backgrounds, experiences and perspectives. We are lean in nature and most team members have multi-functioning positions within the company. We are approaching a decade of existence and have experienced tremendous growth and learnings throughout the years and as a result of the different ideas brought forward by past and current team members.
We praise new ideas, new methods of doing things and learning what works and what doesn't. We promote thinking outside the box to solve problems and often look at how we can simplify or automate any process we do, freeing up valuable time of any team members and making tasks easier to complete
We strive for an ever evolving company culture and team where we learn, grow and have fun with everyone we work with
We are looking for the best fit candidate to join our journey and grow with us. If you feel the role description and culture are a perfect fit for you, we look forward to hearing from you and diving even deeper on the role, company and yourself
DETAILED ROLE OVERVIEW:
Offices Maintenance & Supplies:
Scheduling Maintenance & Service Providers as needed and recurring schedules across locations
Cost-effective Supplies Ordering for all offices: Automate and Delegate where possible
Main point of contact for all work/service providers related to BSC facilities
Identifying cost-effective and efficient Service providers where needed
Ensuring Clean and organized office spaces: Implementing and enforcing policies where necessary
Business Purchasing:
Purchasing products/supplies/tools as required by the business regularly
Ensuring receipts and records are kept of all items purchased as required by accounting team
Ensure items are received and manage returns end to end where necessary
Communicating with vendor/service providers to resolve issues
Follow up on outstanding orders and ensuring that purchases are received.
Bookkeeping/ Data entry:
Reconciling expenses/receipts by entering into systems to support Accounting department
regular scanning of documents for accounting purposes
Inventory tracking
Reporting or auditing tasks as needed
- Payments to service providers/ vendors or depositing of cheques
Reconciling bank accounts and credit cards by gathering receipts and invoices and balancing information
Administrative Tasks:
Answer phones and direct calls to appropriate team members
Scanning, filing, faxing and filling of documents as needed
Creation and management of all business contacts into outlook system
Creation of Process documents to create standardization of processes
Management and Organization of SharePoint site
Organizing/Scheduling of activities or work required
New Employee Support:
Support in the onboarding process for new team members including but not limited to facilitating tours, setting up employee workspaces, new employee profile creation in our systems, scheduling of tasks required to be completed.
Required
· High Level of Organization: this is CRUCIAL for this role and for your success at our company.
· Detail oriented: Your will be involved in work that requires high attention to detail. Taking notes, listening, asking questions and double checking the work you do is extremely important.
· High Computer proficiency: Very comfortable on the computer using outlook, excel and other Microsoft products and learning new tools on the computer.
· Love to learn/ Growth Mindset: Whether it be new applications required, processes or ways we do things. The learning will be ongoing and continuous with the objective of improving what/how we do, simplifying and reducing complexity
· Resourceful/Outcome focused: Using different approaches where existing don't work to achieve the end goal
· Great listening skills: Whether instructions or to feedback
· Positive Attitude/Energy
· Team Player/Love to work with others
Required Experience/Education
o Post-secondary education in business, computers, or office management
OR/AND
Office Admin or Similar Position for 3-5+ years
Desired Experience
· Finance or accounting experience
· Excel Intermediate Level
· Outlook Expert Level
· SharePoint Intermediate Level
Hours of Operation: 9am - 6pm Monday- Friday
Salary: $46,000 per annum
Powered by JazzHR
bJvikXsNNj
-
Manager - Accounts Payable
4 weeks ago
Toronto, Ontario, Canada Kinross Gold Corporation Full timeStart Date ASAPHybrid Work Environment (3 days in office, 2 days remote with flexible hours)Dress Code Business CasualLocation Downtown Toronto, Outside of Union Station (TTC & GO accessible)A Great Place to Work Who We Are Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania,...
-
Accounting Coordinator
7 days ago
Toronto, Ontario, Canada Inviro Engineered Systems Full timeAccounting ClerkFull TimeINVIRO is seeking a motivated, passionate individual to join our team. As an employee of one of Canada's leading Mechanical/Electrical engineering firms, you will be able to experience the thrills of working with a close-knit team on multiple challenging projects in the ICI sector.We pride ourselves in enabling our employees to...
-
Office Administration Specialist
3 weeks ago
Toronto, Ontario, Canada Dixon Hall Full timeEmployment Type: Full-time (Permanent)Department: Seniors and Children & Youth ServicesUnion: ExcludedFile #: 24-SCY-14 (1 Open)Posting Date: April 22, 2024Posting Close: May 6, 2024Reporting to the Director of Seniors and Children & Youth Services, the Office Administration Specialist is responsible for overseeing the supportive functions of the department....
-
Coordinator, Accounts Payable
2 weeks ago
Toronto, Ontario, Canada Toronto International Film Festival Full timeTIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF LightboxOur mission:To transform the way people see the world, through film. TIFF is committed to embracing diversity and...
-
Bilingual Property Accountant
3 weeks ago
Toronto, Ontario, Canada Totem recruteur de Talent Full timeJoin a top GTA and Montreal real estate developer Totem is seeking a bilingual Senior Property Accountant for a dynamic team focused on class-A and vintage-style apartments. About the Company This rapidly expanding real estate company has doubled in size over the past few years, offering exciting opportunities for growth and impact. If you have an...
-
Coordinator, Accounts Receivable
2 weeks ago
Toronto, Ontario, Canada Toronto International Film Festival Full timeTIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF LightboxOur mission:To transform the way people see the world, through film. TIFF is committed to embracing diversity and...
-
Hedge Senior Fund Accountant
1 week ago
Toronto, Ontario, Canada Pinnacle Fund Services Full timeSalary: Hedge Senior Fund Accountant - Toronto Company description Pinnacle Fund Services (Pinnacle) is a privately-owned company headquartered in Vancouver, that provides high-quality accounting and administrative services to hedge funds, private equity funds, and other investment funds in Canada, the United States and internationally. Pinnacle provides...
-
Account Director
2 weeks ago
Toronto, Ontario, Canada Starcom Full timeCompany DescriptionWith a history that dates back over 80 years, Starcom is a global communications planning and media leader. We are an agency still grounded in our founding principle that people are at center of all we do. Each day, we apply this belief to harness the transformative power of data and technology to inspire and move people and business...
-
Intermediate Accountant
6 days ago
Toronto, Ontario, Canada Reel One Entertainment Full timeChamplain Media is a dynamic international television production and distribution company with offices in Toronto, Vancouver and Montreal. Champlain Media leads the way in the development, financing, production and distribution of high-quality TV programming, being one of the largest suppliers in the niche of highly commercial TV movies. Please visit our web...
-
Accounts Receivable Specialist
1 week ago
Toronto, Ontario, Ontario, Canada Medallion Corporation Full timeOverviewWorking closely with our site staff and management team in maintaining tenant accounts (rent rolls and charges) for the respective residential portfolio.Primary Responsibilitiesup new tenants in accounting systemfirst and last month’s rent (LMR) for new tenantsbilling for vacating tenants and apply/refund LMR/security deposits as directedand...
-
Accountant – Technical Accounting
7 days ago
Toronto, Ontario, Canada HSB Canada Full timeDriven by technology and fuelled by innovation, HSB is Canada's premier specialty insurance and applied technology services provider. Offering 150 years of technical and service excellence, we are focusing on emerging trends and unlocking new opportunities for clients. Today, we are accelerating, changing the future of insurance and risk solutions, for a...
-
Division Director Accounting and Finance
3 weeks ago
Toronto, Ontario, Canada STRIVE Recruitment Full timeDivision Director Accounting and FinanceGTA, ONRemote First RoleABOUT USSTRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their...
-
Senior Accountant
3 days ago
Toronto, Ontario, Canada Recruiting in Motion Full timeAbout Our Client:Our client is seeking a professional Senior Accountant with background working as a Senior Accountant or similar role, ideally in the restaurant or hospitality industry.ResponsibilitiesManage financial and cash and income statements and balance sheetsRecord financial data and offer insights and recommendations to help business runProcess...
-
Senior Accountant
20 hours ago
Toronto, Ontario, Canada Recruiting in Motion Full timeAbout Our Client:Our client is in search of an experienced Senior Accountant with a background in the industry, ideally in the restaurant or hospitality sector.Responsibilities:Manage financial statements, cash flow, income statements, and balance sheetsRecord financial data, provide insights, and offer recommendations to support business operationsAnalyze...
-
Account Manager
4 weeks ago
Toronto, Ontario, Canada Hertz Canada Full timeSalary starting at $65,000.00 annually + commissions.The Account Manager is responsible for being customer driven and growth oriented to drive business and capitalize on opportunities that result in increased revenue within the corporate segment. Communicates opportunities, challenges, and market trends within assigned territory. This position plays a...
-
IT System Administrator
3 weeks ago
Toronto, Ontario, Canada International Point of Care Full timeSalary: International Point of Care is an Etobicoke, ON-based company specialized in the area of rapid point-of-care. We develop, manufacture, and supply unique biological reagents, raw materials, and lateral flow components for the in-vitro diagnostic industry and the research and development community.Our expanding team is currently looking for an IT...
-
Account Executive
4 weeks ago
Toronto, Ontario, Canada Microsoft Canada Full timeOverviewMicrosoft's enterprise account teams focus on empowering customers on their digital journey. This team is responsible for envisioning new possibilities with late stage, born in cloud, digital customers, helping them deliver solutions that result in targeted business outcomes and driving revenue growth for Microsoft. As an Account Executive - Digital...
-
Senior Accountant
1 week ago
Toronto, Ontario, Canada Newlands Group Full timeJob Title: Senior AccountantLocation: Toronto, OntarioCompany Overview:We are representing a dynamic company in Toronto seeking a talented Senior Accountant to join their finance team. This organization offers an opportunity for growth and development in a very flexible work environment.Position Overview:Reporting directly to the CFO, the Senior Accountant...
-
Financial Accountant
2 days ago
Toronto, Ontario, Canada Teknicor Full timeSalary: Role Summary: Reporting to the VP of Finance, the Financial Accountant, will play a key role in managing various accounting functions such as Accounts Payable, Accounts Receivable, General Ledger reconciliation, purchase order and sales order managements. You will also have the opportunity to be a part of a growing organization with potential for...
-
Senior Accountant – Technical Accounting
7 days ago
Toronto, Ontario, Canada HSB Canada Full timeDriven by technology and fuelled by innovation, HSB is Canada's premier specialty insurance and applied technology services provider. Offering 150 years of technical and service excellence, we are focusing on emerging trends and unlocking new opportunities for clients. Today, we are accelerating, changing the future of insurance and risk solutions, for a...