Sr. Project Coordinator

3 weeks ago

Edmonton, Alberta, Canada TEEMA Full time
Job Title: Sr. Project CoordinatorJob ID: TW Location: Edmonton, ABOverview:Our client is looking to hire a contract Project Coordinator with significant Digital Transformation project experience to join their amazing team.What you will be doing:Project Coordination - In alignment with the PMO Project Delivery Lifecycle's established processes and practices and consultation with the Project Manager, this position will proactively lead Project Coordination support for the following activities in support of the PMO Projects assigned:
  • Complete project start-up tasks including creating a project SharePoint site, project calendar, contact list, onboarding project team members.
  • Coordination of project meetings, including preparing and distribution of meeting materials and agenda; attending and taking minutes during meetings; updating project logs with applicable approved minute actions, issues, decisions, risks noted.
  • Creating and monitoring project logs to ensure timely communication, follow up and updates for actions, issues, risks, decisions for the project.
  • Coordinating project team communications and status updates.
  • Produce Project presentations suitable for an Executive audience.
  • Updating project status reporting and project details including risks, issues, actions, decisions, benefits expense items, resource plans and change requests in the Portfolio and Project Management tool.
  • Obtaining the relevant template and, using knowledge of the Project from participation in Project Meetings as well as other Project documentation and knowledge of the PMO PDLC, creating the draft Project Deliverables to be finalized by the Project Manager.
  • Tracking review and approvals of Project deliverables.
  • Creating, monitoring and completing stage gate checklist for assigned projects and working with Project Managers to ensure all required items are complete and properly documented to ensure completion of Stage Gates.
  • Document Management for project documentation.
  • Setting up project cost management templates, monitoring project financials and providing support for financial administrative practices, including project invoice validation, coding and tracking.
  • Working with Finance on any required adjustments to project expenses to ensure accurate project financials are maintained.
  • Act as point of contact for Project Team, including onboarding new project team members and vendor partners.
  • Act as a reference point for project questions and information.
PMO Governance - As directed by the Senior Manager, PMO, this position will take lead with limited guidance to perform the following PMO governance support activities:
  • Create and maintain PMO Governance templates.
  • Support the Project Management Team in the use of the Project and Portfolio Management system.
  • Produce PMO presentations and help lead the rollout to the applicable teams.
  • Complete Stage Gate checklists for all assigned projects and raise exceptions, questions and concerns to the Sr. Manager, PMO.
  • Take the lead role in providing support for Program/Project financial administrative practices, including invoice validation, coding and tracking.
  • Act as a reference point for PMO questions and information.
  • Contributes to the flow of communication within the team, by actively participating in team meetings and championing support for the project management team.
  • Performs other such roles and duties as may be required by the Senior Manager, PMO in supporting the PMO controls and governance functions for project management.
Data Analysis and Reporting
  • Determine the most effective method to track PMO/Project key performance indicators to identify trends and potential data issues in the PPM system.
  • Use Business Intelligence tools (Microsoft PowerBI) to automate PMO and Project reporting and dashboards suitable for distribution to diverse stakeholders including Executives, PMO Management, Project Managers and/or Project Teams.
  • Design, create and maintain PMO and Project reporting and dashboards and consult with the IS BI Team to ensure reporting complies with standards established for the company.
People First
  • Provide support to ensure client and user impacts are validated and tracked with the project management team throughout the PMO project development lifecycle practices, including implementation of effective processes to review the enablement of defined benefits.
What you must have:
  • An undergraduate diploma or degree in business, commerce, information technology or a related discipline.
  • Project Management Professional (PMP) certification is preferred.
  • ITIL Foundations, Organization Change Management (OCM) - ADKAR, Lean Six Sigma, Management of Portfolios (MoP) and/or PRINCE 2 certifications ideal, but not required.
  • Minimum 4 to 8 years' experience working in or with a Project Management Office following PMI-based standards. This is preferably working on projects in the financial industry, in the areas of information technology (software/hardware implementation), business transformation, and new business line product and service rollout.
  • Minimum 3 to 5 years project experience in supporting end-to-end project implementations of a third party vendor Commercial Off The Shelf (COTS) product and/or in-house software/product development project through a robust Software Development Life Cycle (SDLC).
  • Excellent verbal and written communication skills.
  • Advanced skill in the use of Microsoft Office 365 apps including Word, Excel, PowerPoint, Project, SharePoint, Outlook and Teams.
  • Advance skill in the use of project management software, tools and techniques (preferably with experience using ServiceNow PPM or similar PPM product).
  • Experience with Business Intelligence tools (e.g., PowerBI).
  • Ability to create Executive-level presentations.
  • Preserves effectiveness, drive and focus for extended periods of time, while maintaining composure in stressful or adverse situations.
  • Excellent administrative, organizational, and interpersonal skills.
  • Excellent analytical skills and problem solving capabilities.
  • Very detail-oriented with a high level of accuracy.
  • High degree of organization and ability to multi-task and shift priorities.
  • Ability and flexibility to prioritize tasks.
  • Ability to work well in a busy team environment.
  • Outgoing and positive attitude is a must.
For more information about TEEMA and to consider other career opportunities, please visit our website at By applying to TEEMA on any job portal implies you are entering into a business relationship with us and therefore grants TEEMA consent to send you further job updates or industry and company-related information.

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