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Intermediate Accounts Payable Representative

2 months ago

Ottawa, Ontario, Canada Alterna Full time

Scope of Position

As part of the Accounts Payable team, the Intermediate Accounts Payable Representative will work in conjunction with the Senior Accounts Payable Representative and have the primary responsibility of ensuring the prompt and accurate processing and payment of vendor invoices and employee expense claims. They will also be a key liaison between external vendors and internal clients. Due to their experience as an Intermediate Accounts Payable Representative, they may be called on to provide guidance or coaching to newer or more junior members of the Accounts Payable team. They will also ensure that the internal controls applicable to this function are understood and adhered to.

The incumbent is also responsible for analyzing and reconciling certain general ledger accounts, preparing required adjusting journal entries and generally ensuring a smooth functioning of the overall accounts payable function.

The Intermediate Accounts Payable Representative will also perform other related duties as delegated by the Manager, Finance Operations and/or the Senior Accounts Payable Representative.

Major Responsibilities

Coordinating the processing of vendor invoices and employee expense claims submitted for payment by:

  • Ensuring that they process and pay the incoming vendor invoices and employee expense claims in a timely fashion. As deemed appropriate, they may take the lead when these situations are of a more sensitive, higher priority or confidential nature
  • Ensuring that they understand and apply the internal controls tied to the processing and payment of vendor invoices and employee expense claims
  • May provide guidance to members of the Accounts Payable team when questioning inconsistencies and discrepancies and following through to resolution. As deemed appropriate, they may take the lead when these situations are of a more sensitive, higher priority or confidential nature
  • Ensuring adherence to corporate policies and procedures

Act as liaison between suppliers and internal clients by:

  • Researching inquiries on a timely basis, effectively, efficiently, and courteously
  • Applying appropriate judgment and analysis to inquiries ensuring all facts of the inquiry are clearly understood
  • Complying with department standards and corporate policy
  • Following through to resolution

Providing guidance/training (as a more senior member of the team) to other members of the Accounts Payable team:

  • Providing training for new incoming members to the Accounts Payable team
  • Answering questions and providing general support or coaching to fellow or more junior members of the Accounts Payable team
  • Providing feedback to Senior Accounts Payable Representative and/or Manager, Finance Operations as to overall performance of more junior team members, as deemed appropriate, in the context of mid-year and year-end reviews

Other duties include:

  • General Ledger Integrity Process (monthly) by:
    • Ensuring that all month-end reconciliations are completed within the specified timeline and provided to the Manager, Finance Operations
    • Communicating to the Senior Accounts Payable Representative and Manager, Finance Operations, any issues that they should be concerned with
  • Providing support to the Senior Accounts Payable Representative in the annual compilation of year-end accruals
  • Participation in Finance Operations and/or corporate projects which directly impact the Accounts Payable function
  • Participation in the periodic review of processes and procedures in order to render them more efficient and effective
  • Other duties as delegated by the Manager, Finance Operations

Expectations / Outcomes

  • Supplier/employee expense claim payments are issued accurately and on a timely basis to avoid the incurrence of any late payment charges
  • Respond to inquiries in a timely and courteous, professional manner
  • Accurate and timely completion of all reconciliations
  • Outstanding items or issues are appropriately escalated and resolved

Contacts

  • Departmental Managers and Staff
  • Branch Managers and Staff
  • Suppliers

Qualifications

  1. Educations / Certifications / Experience
    • University degree or college diploma in Accounting or 3 years equivalent experience in an Accounts Payable department
    • Previous work experience in a financial institution would be nice
  2. Knowledge / Skills
    • Strong general knowledge of Accounting, specifically as it relates to Accounts Payables and Accruals
    • Knowledge Microsoft Office Suite (especially Excel)
    • Knowledge of Sage 300 (including AP and EFT modules) or other ERP is a definite asset
  3. Competencies
    • Strong verbal and written communication skills
    • Strong analytical and problem-solving skills with proven ability to investigate and solve issues independently
    • Attention to detail and accuracy
    • Actively shares knowledge and experience with co-workers and willingly assists other employees in the completion of their tasks
    • Result-oriented with an ability to work under pressure and be respectful of deadlines
    • Ability to prioritize
    • Possesses a high level of initiative, dependability and an ability to work with minimal supervision
    • Strong organizational skills

About Alterna Savings

Alterna Savings and Credit Union Limited (Alterna) has been the Good in BankingTM for over 115 years creating financial services that transform lives for the better, all while giving back to our community. Alterna is made up of Alterna Savings and Credit Union Limited and its wholly owned subsidiary, Alterna Bank.

As the first full-service, member-owned cooperative financial institution outside Quebec, Alterna Savings shares its expertise with over 210,000 members through a network of over 40 branches across Ontario, as well as call centre and digital channels. Members and customers also benefit from an industry-leading online brokerage and investment management services.

Working at Alterna

We are incredibly proud of our corporate culture of Integrity, Respect and Collaboration, where everyone works together towards a common goal; the financial wellbeing of our employees, members and customers. This commitment has earned us several prestigious employer awards, including the National Capital Region's Top Employers award for eight years running.

Although we appreciate all applicants, preference will be given to candidates who most closely meet the qualifications, key skills, and competencies outlined above.

Alterna is compliant with the Ontarians with Disabilities Act. If you have a disability, please contact our Recruitment Team and let us know how we can accommodate you.