Executive Assistant to the CEO

1 month ago

Kingston, Ontario, Canada EZ STAK Full time

Executive Assistant to the CEO: Provide high-level administrative support, manage HR tasks, and maintain confidentiality of sensitive company and employee information.

The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks.

Key Responsibilities:
  • Calendar & Travel Management: Oversee the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
  • Executive Support: Serve as the first point of contact for the CEO, handling correspondence, phone calls, and ensuring smooth communication.
  • Document Preparation: Prepare reports, presentations, maintain files, and manage data efficiently.
  • Recruitment Support: Assist in the recruitment process by scheduling interviews and coordinating with candidates.
  • HR Functions: Support HR activities such as onboarding, training, and performance management alongside the HR department.
Key Competencies:
  • Administrative & HR Expertise: Skilled in calendar management, preparing documents, handling recruitment, onboarding, and ensuring HR compliance.
  • Communication & Interpersonal Skills: Effective in both written and verbal communication, with strong relationship building skills and discretion in handling sensitive information.
  • Problem-Solving & Adaptability: Quick to anticipate needs, solve problems, and make informed decisions under pressure.
  • Technological Proficiency & Confidentiality: Skilled in HR software, data management, and committed to maintaining confidentiality and ethical standards.
Core Values:
  • Integrity: We always do what's right.
  • Respect: People and property matter.
  • Teamwork: We pull together to win.
  • Optimism: We persevere with enthusiasm.
  • Curiosity: We are hungry to learn, improve and succeed.

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