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Executive Assistant I

2 months ago

Toronto, Ontario, Canada TD Bank Full time

Executive Assistant Job Description

Provide administrative support to senior leaders, manage calendars, coordinate travel, and maintain confidentiality.

About the Role

As an Executive Assistant, you will be responsible for providing a range of administrative and general workplace support for senior leaders. This includes calendar management, travel coordination, expense processing, and maintaining confidentiality.

Key Responsibilities

  • Manage calendars for multiple leaders, including Managing Directors, Directors, and Vice Presidents
  • Coordinate travel arrangements, including national and international travel
  • Process expenses for teams and ensure timely completion
  • Assist in coordinating in-office or virtual meetings, townhalls, or offsite events
  • Maintain confidentiality and access to leaders' emails as needed
  • Maintain and update relevant email distribution group lists
  • Apply due diligence to complete ad-hoc administrative tasks
  • Inform immediate team regularly on project status and day-to-day activities
  • Provide vacation/temporary coverage for colleagues and support additional leaders

Requirements

  • High school diploma with over 5 years of relevant experience
  • Extensive knowledge of Microsoft Office Suite and internet applications
  • Ability to work independently and as part of a team
  • Ability to collaborate with other Executive Assistants and internal/external partners
  • Ability to think strategically and multi-task while meeting conflicting deadlines
  • Experience coordinating travel arrangements and managing frequent changes
  • Strong organizational skillset to manage accountabilities and leaders' administrative requirements
  • Excellent communication skills with the ability to listen actively and communicate effectively
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information

About TD Securities

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients. With over 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow.

Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs.

Colleague Development

We're committed to providing our colleagues the support they need to thrive both at work and at home. Through regular development conversations and training programs, we help our colleagues identify opportunities that support their goals.