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Accounts Payable Clerk
2 months ago
Job Summary:
The Accounts Payable Specialist will play a crucial role in ensuring accurate and timely processing of invoices, maintaining records, and resolving billing discrepancies for CT Control Temp. This position requires a strong attention to detail, excellent numerical skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
- Maintain up-to-date records of invoices and vendor information in the AP module, ensuring seamless financial operations.
- Verify the accuracy of invoices and promptly resolve any discrepancies or errors before issuing payments, ensuring compliance with financial regulations.
- Manage the accounts payable process, including matching invoices with PO's, entering invoice data on Sage, and checking documentation, to ensure efficient transaction management.
- Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness, identifying areas for process improvement.
- Respond to vendor inquiries regarding payment status, invoice issues, or payment options in a professional and timely manner, maintaining positive relationships with suppliers.
- Process expense reimbursements accurately and in a timely manner, adhering to company policies and procedures.
- Support the development and implementation of accounts payable policies, procedures, and regulations to ensure compliance and optimize efficiency, contributing to the company's financial growth.
- Collaborate with internal teams, such as Parts, Dispatch, and Project Managers, to gather necessary information for payment processing, fostering effective communication and teamwork.
- Implement changes and process enhancements to streamline workflows, reduce errors, and improve overall efficiency, driving business process improvement.
- Assist in month-end and year-end closing activities, ensuring accurate financial reporting and compliance with regulatory requirements.
- Proactively identify opportunities for process improvement and contribute to the development and implementation of improvement initiatives, driving business growth and excellence.
Requirements:
- 2 Years of experience as an Accounts Payable Clerk or in a similar role, with a strong understanding of financial operations and transaction management.
- Strong computer skills, including Microsoft Office, and ability to quickly learn new software, with a focus on financial management systems.
- Strong problem-solving skills with excellent attention to detail, with the ability to analyze financial data and identify areas for improvement.
- Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines, ensuring timely and accurate financial processing.
- Knowledge of basic accounting principles, with a strong understanding of financial regulations and compliance.
- Effective communication skills to interact with customers and internal team members, with a focus on building positive relationships and resolving issues.
Nice to Have:
- Experience with paperless environments, with a focus on digital transformation and process improvement.
