Manager, Continuing Medical Education

Description

The Office of Continuing Medical Education in the Cumming School of Medicine invites applications for a Manager, CME & PD. This Full-time Fixed Limited-Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

The University of Calgary Office of Continuing Medical Education & Professional Development is fully accredited by the Committee on Accreditation of Canadian Medical Education (CACME) and is an accredited CPD provider for the College of Family Physicians of Canada (CFPC) and the Royal College of Physicians and Surgeons of Canada (RCPSC). We offer a broad range of evidence-based learning opportunities to physicians, other health professionals and the public in a variety of formats from face-to-face to online and blended learning.

The Continuing Medical Education & Professional Development (CME&PD) Manager reports to the Associate Dean, CME&PD. This role assumes minimal supervision and is responsible for the management and supervision of approximately 10 AUPE employees, ensuring the quality of course and program design, implementation and delivery, related operations, and adherence to financial budgetary constraints.

Summary of Key Responsibilities (job functions include but are not limited to):

• Finance & Budget
  • Financial Management: preparing budgets and financial forecasts, financial analysis, including variance analysis and analyzing/recommending opportunities for cost savings and efficiencies
  • Regular monitoring and adjusting the budget in response to actual spending and changes in operational needs to ensure fiscal sustainability
  • Forecasting future financial needs based on programmatic goals and ensuring that budgets are aligned with strategic priorities
  • Develop grant proposals and contracted service agreements, process contracts and legal agreements through university procedures, monitor grant activities, ensure compliance and generate reporting on grants
  • Support the tasks of the finance coordinator and ensure internal processes are developed, monitored and reviewed for improvements for operating, project and grant-related financial transactions, including monthly reconciliation
  • Provides regular budgetary updates to the Associate Dean
• Leadership & People Management
  • Support and reinforce medical leadership in strategic and business planning. and strategic priorities such as sustainability and educational excellence
  • Identify high importance and high urgency issues and bring to the attention of the Associate Dean with remediation recommendations. Follow through on decisions and response plan
  • Support Associate Dean in business development activities, such as new service inquiries and service agreements
  • Develop productive relationships with internal and external stakeholders, aligning CME activities with institutional resources
  • Identify, review, sustain and revise operational processes and improvements in collaboration with leadership and staff
  • Liaise with University units (IT, legal, finance, CSM, etc.) to align CME activities with institutional resources, policies, and practices
• Educational Program Management
  • Program Design and Implementation: Guide the development and implementation of CME programs using evidence-based instructional design. Supervise all logistics including speaker arrangements, venues, and marketing
  • Project Management: Apply project management methodologies to ensure timely delivery. Monitor progress and adjust as needed
  • Staff Management and Operations: Allocate staff and resources effectively, set priorities, and provide coaching. Ensure onsite supervision and logistical support
  • Compliance and Accreditation: Ensure that educational activities meet national accreditation standards for CACME, CFPC, RCPSC
  • Support the identification and development of scholarship opportunities within educational programming, and associated projects, timelines and discussions

Qualifications / Requirements:

• Master's Degree in education or business management or an equivalent combination of education, training and experience
• A minimum of 5 years of managerial experience in education or health environment
• A minimum of 3 years of managerial experience within a unionized environment
• Ability to act decisively, to exercise a high degree of initiative and judgment
• Developed competencies in strategic thinking, creativity and innovation, focusing on client needs, teamwork, leadership, decision-making, planning, organizing, and problem solving
• Experience in curriculum design, implementation, and evaluation of continuing professional development activities an asset
• Experience in recruitment, performance evaluation, and if necessary discipline and/or termination
• Experience in setting performance objectives for teams and working with complex processes
• Excellent oral and written communication skills to draft clear, concise correspondence, as well as to respond to enquiries with tact, confidentiality and discretion
• Excellent computer skills, proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Open to learning and development, and be willing to accept new challenges and assignments

Application Deadline: May 22, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ) and requests for accommodations can be sent to Human Resources ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.