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Business Coordinator

2 months ago

Kincardine, Canada Canadian Nuclear Laboratories (CNL) Full time

Job Title: Projects Business Coordinator

The Douglas Point Waste Facility (DPWF) is seeking a highly organized and detail-oriented Projects Business Coordinator to provide administrative support to the operations and decommissioning staff. This is a 1-year term position that offers a unique opportunity to work in a dynamic and challenging environment.

  • Provide administrative support to the DP operations and decommissioning staff, including arranging meetings, recording and issuing meeting minutes, and coordinating travel bookings.
  • Ensure company policies and procedures are communicated to DP staff and establish administrative processes to comply with company standards.
  • Train and qualify to prepare documentation and labeling for shipping of DP waste based on legislation and regulations for radioactive material.
  • Perform clerical duties, including typing, filing, photocopying, and data entry.
  • Review and update documents based on facility staff feedback, including building emergency procedures and facility maintenance forms.
  • Filing historical and new records in ATOM.
  • Prepare iReqs for quotes and/or purchase orders for work material, tools, equipment, PPE, and service contracts for DP site.
  • Ensure adequate supplies of office materials by ordering stock and purchasing other standard items as requested.
  • Collaborate with CNL security department for the review and completion of security clearance processes for DP staff, contractors, and new applications.
  • Ensure a smooth workflow and safe working environment in DP office.
  • Participate in the hiring process for summer students and other DP positions, and may oversee the summer student's work.
  • Manage information regarding Dosimetry TLDs, including shipping and receiving TLDs and ensuring forms are completed and sent to CNL Dosimetry department.
  • Participate in special projects, including document creation and/or review, and project coordination.
  • Act as Emergency Steward in case of an emergency at DP, and participate in emergency drills.
  • Update the Facility Maintenance Schedule and distribute to DP Management.
  • Sponsor individuals from CNL sites for various occasions, including public tours, CNL management, and contractors during bid meetings.
  • Assist in organizing the review and comment of documents received from contractors.
  • Be present at the Douglas Point site to assist staff.

Requirements:

  • College diploma in administration field.
  • Minimum of three (3) years progressively more responsible work experience, preferably in a project team environment.

Knowledge, Skills & Abilities:

  • Excellent knowledge of MS Office suite, Oracle, and Foxit Phantom.
  • Ability to become a qualified RAM shipper within the first two (2) years.
  • Well organized and able to plan and perform tasks with minimal guidance.
  • Ability to work under pressure, solve problems, make decisions, and cope with change.
  • Confident, highly motivated, trustworthy, discrete, and possessing a professional attitude.
  • Superior interpersonal and communication skills.

Security Clearance Eligibility Required:

  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom.

About CNL:

CNL is a leader in nuclear science and technology, working to advance clean and secure energy solutions for a better world. We offer a comprehensive total rewards package, including paid time off, benefits, tuition support, and a pension.

Our Priorities:

  • Clean energy for today and tomorrow.
  • Restore and protect the Environment.
  • Contribute to the health of Canadians.