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Program Assistant, Medical Affairs Administration

2 months ago

Vancouver, British Columbia, Canada BC Cancer Full time
**Program Assistant, Medical Affairs Administration** **Job Summary:** Provide administrative support to a director and program/department, ensuring accurate and timely delivery of services, coordinating meetings, and maintaining confidentiality.

The Program Assistant plays a vital role in supporting the Medical Affairs Administration team at BC Cancer. This position requires a highly organized and detail-oriented individual who can provide administrative support to a director and program/department. The successful candidate will be responsible for coordinating meetings, maintaining confidentiality, and ensuring accurate and timely delivery of services.

**Key Responsibilities:** * Respond to verbal and written communication, liaise with internal and external contacts, and ensure follow-up on emergent issues * Prepare and update various documents, including reports, correspondence, and presentation materials * Maintain a consistently updated and accurate meeting schedule, coordinate meetings, and prepare packages/summary documents * Authorize expense reimbursements and invoices, complete purchase requisitions, and ensure invoices are authorized for payment * Complete and submit eForms, process timekeeping for assigned staff, and liaise with Finance, Payroll, and Human Resources as necessary * Initiate follow-up processes with staff and others, resolve day-to-day problems, and evaluate operating procedures **Requirements:** * A level of education, training, and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience * Ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and be flexible to meet and adapt to changes in organizational priorities * Ability to use Microsoft Office applications, including word processing, spreadsheet, and presentation software, at an intermediate level * Organizational skills and ability to prioritize workload and work under time pressures to meet deadlines * Ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner **What We Offer:** * Join one of BC's largest employers with province-wide programs, services, and operations * Access to professional development opportunities through our in-house training programs * Comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources * Annual statutory holidays (13) with generous vacation entitlement and accruement * PHSA is a remote work-friendly employer, welcoming flexible work options to support our people **About BC Cancer:** * BC Cancer provides comprehensive cancer control for the people of British Columbia * BCC is part of the Provincial Health Services Authority (PHSA) * Our values reflect our commitment to excellence and include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, Serve with purpose.