Proposals Specialist

3 weeks ago

Mississauga, Ontario, Canada Canacre Full time

Join the Canacre team in an exciting role working on leading edge infrastructure projects.

We are technical experts in environment, land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide professional consulting services in land acquisition, environmental assessments, geospatial mapping, data management, web-based GIS, community relations, land feasibility studies, and permitting services. Canacre's clients include developers, large scale utilities , and government entities that are involved in the planning and development of energy projects, rights of way, resources, and infrastructure across Canada and the United States. Canacre works on large-scale wind and solar power projects, high-voltage transmission lines, pipeline projects, municipal roads projects, and groupings of cellular towers and rooftop antennas.

At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity, and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.

The Proposal Coordinator is responsible for proposal development, ensuring security and integrity of all proposal documentation, coordinating the internal proposal process, developing proposal content, and reviewing all proposal inputs/directing production of the final proposal.
The Proposal Coordinator shall work closely across the organization to ensure that all internal and external requirements are met from receipt of inquiry through contract award. This position is responsible for the overall adherence to the Company's scoping process.

DUTIES AND RESPONSIBILITIES:

  • Prepares and submits documentation to set-up internal proposal number.
  • Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.
  • Develops the proposal responsibilities and schedule, adhering to the guidelines set forth in the Company's proposal process guidelines.
  • Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company's server system.
  • Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
  • Schedules, organizes, and leads internal proposal kick off meetings with assigned Subject Matter Experts and identified team.
  • Liaises with technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.).
  • Establishes the format of the proposal to reflect the Client's requirements and the Company's agreed proposal win strategy.
  • Coordinates the preparation of the proposal on a day to day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule.
  • Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.
  • Ensures that the proposal is fully compliant with the Client's requirements. Where this is not possible, identify alternatives and possible solutions.
  • Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead.
  • Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company's Delegation of Authority) are in place prior to submitting the proposal.
  • Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals.
  • Adheres to internal standards, policies, and procedures
  • Performs special projects and completes other duties as assigned or requested.

QUALIFICATIONS:

  • Associate's degree and 2+ years of relevant experience
  • Bachelor's degree in marketing, Communications, Journalism, English, Business or equivalent
  • Minimum of 5 years of relevant experience (consulting services supporting land, Right of Way, public engagement, or environmental projects for power and energy industries)
  • Knowledge and skills in bid preparation, specifically in environmental or land and right of way consulting
  • Proficient skills in Microsoft Office (Word, Excel, PowerPoint, Access and Visio) and Adobe Acrobat
  • Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure.
  • Highly motivated, well organized, resourceful, and proactive with a tenacious and empowering team orientated style
  • Well-developed written and verbal communication, interpersonal, influencing and presentation skills.
  • Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations.
  • Ability to work irregular schedule and long hours required to meet required deadlines.
  • Valid Driver's License, with ability to maintain insurability under the company's insurance carrier.
  • Travel: Yes
  • Percent of Time: 10%

At Canacre, our benefits program is one of the ways in which we reinforce the value we place on employees and the role they play in helping us achieve our goals. Canacre offers comprehensive health and dental coverage, paid sick and personal days, and Long-Term Disability. Other benefits include a RRSP employer matching program, discounted Goodlife corporate membership, flexible work arrangement and a variety of wellness programs.

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match. No phone calls please.

A condition of employment is a current valid criminal background check. We will require consent to submit a criminal background check on your behalf.

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