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Executive Assistant to CEO
2 months ago
The Government of Nova Scotia is seeking a highly skilled and experienced Executive Assistant to provide senior-level administrative support to the CEO. This is a critical role that requires a high degree of professionalism, tact, diplomacy, and discretion in managing correspondence and information.
Key Responsibilities- Manage and coordinate all aspects of the CEO's role, including issues management, budget administration, financial management, government relations, human resources, stakeholder and public relations, etc.
- Maintain up-to-date knowledge of government practices and policies to deal with routine matters and minimize the CEO's time spent on inquiries, correspondence, and requests.
- Act as the Recording Secretary for the Board of Commissioners, supporting decision-making processes, Commission meetings, correspondence, record keeping, etc.
- Provide functional leadership and coordination to the administrative team and coordinate certain aspects of Commission operations beyond the CEO's Office.
- Support the Commission Legal Team as a back-up function, providing administrative support and certain legal assistant/paralegal functions during the Legal Assistant's absence.
- Completion of post-secondary education in secretarial studies, business/office administration, or paralegal studies.
- A minimum of four years of experience in administrative/senior administrative roles.
- Strong teamwork and collaboration skills, excellent communication skills, and the ability to prioritize multiple priorities under tight deadlines.
- High degree of professionalism, tact, diplomacy, and discretion in managing correspondence and information.
- Strong attention to detail, particularly in proofreading, punctuation, and grammar skills.
- Experience working in a legal environment and/or managing an executive office is considered an asset.
- Experience with public sector financial management is also an asset.
- Career development opportunities, including access to career guidance, tools, resources, and ongoing training.
- An engaging workplace culture that values diversity, equity, and inclusion.
- A dynamic, client-focused office environment that prioritizes service excellence and teamwork.
- A competitive salary and benefits package, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.
