Operations Coordinator

1 month ago

Vancouver British Columbia, British Columbia, Canada Cypress Hills Partners Full time

Operations Coordinator Role


About us

We are a private credit firm based in Vancouver. Our primary focus is a wholesale lending strategy where we lend to other lenders. Our facilities are secured against consumer loan receivables, business loan receivables, accounts receivables, leases, hard assets, and other types of acceptable security. Our target vertical is lending to Specialty Lending Platforms in Canada, US, and New Zealand via private debt structures ranging in size from $3 million to $50 million.


We are seeking a detail-oriented and organized Operations Coordinator to join our team. This role involves providing essential administrative and bookkeeping support to ensure efficient office operations. This includes assisting the accounting team with the company's tracking and financial records. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to handle confidential information with discretion.


Key Responsibilities


Financial Administration:

  • Process accounts payable and receivable;
  • Maintain investor records;
  • Prepare financial reports, summaries, and statements;
  • Complete journal entries and maintain accurate financial records;
  • Reconcile bank statements and resolve financial discrepancies;

Office Administration:

  • Assist in preparing presentations, reports, and other business documents;
  • Handle confidential information with integrity and discretion;
  • Attend committee meetings and record minutes;
  • Provide general administrative support, such as answering phones and managing correspondence;
  • Schedule and coordinate meetings, appointments, and travel arrangements;
  • Maintain an organized office filing system;
  • Manage administrative tasks, including filling out necessary paperwork, assisting regulatory filings, and compiling information;



Qualifications

  • Minimum of 1-2 years’ experience as an administrator, or in a similar role.
  • Post-secondary degree or certificate in administration, business or related field;
  • Proficiency in MS Office Suite (particularly Excel) required, experience in accounting software (e.g., QuickBooks) is ideal but not required.
  • Good working knowledge of PowerPoint or Google Slides;
  • Strong organizational and time management skills;
  • Excellent attention to detail and accuracy;
  • Ability to multitask and prioritize tasks effectively;
  • Strong written and verbal communication skills;
  • High level of integrity and ability to handle confidential information;
  • Ability to adapt to new technology and software as required;
  • Problem-solving skills and a proactive approach to identifying and resolving issue;
  • Proven ability to work in a challenging and fast paced environment


Perks

  • Financial support in continuing education;
  • Health benefits;
  • Team lunches;
  • Quarterly team events and annual retreat;
  • Flexible working environment.


Expected Base Salary: $50,000 to $65,000, depending on experience, plus performance bonuses.

We look forward to receiving your application and potentially welcoming you to our team. Please submit your resume and cover letter detailing your experience and why you would be a great fit for this role.



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