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Project Coordinator
3 months ago
Truspace is looking for an experienced Project Coordinator to join our busy and growing company. This person will be reporting directly to the Regional Director and will be responsible for all project related processes including Project Management, Site Management, and Procurement. We’re seeking an individual who is eager to advance to a project manager role and is receptive to coaching and development opportunities.
Responsibilities
- Design Procurement – preparing and sending Purchase Orders for Engineering, Architects, Graphics, etc.
- Pricing and securing of specific long lead items – i.e. flooring, furniture, specialty materials, etc.
- Construction Tendering: reviewing RFP document, review specification documents, gather required drawings and attachments, prepare Dropbox for issue of tendering documents, send out addendums and clarifications as required, obtain quotes from all suppliers for Truspace supplied materials, and tabulate all proponents’ responses for review.
- Construction Procurement: submitting Purchase Orders to vendors, ensuring lead times are in line with the project schedule.
- Project Coordination: liaise between trades and Truspace Designers and Project Managers for questions and to ensure proper understanding of the project scope; ensuring trades are lined up to be on site at the right date and time.
- Participating in the tracking of project milestones; assists with the maintenance of the project schedule.
- Filling out Matrix for vendors, flagging any trades that may pose a risk to the project schedule.
- Maintaining various database requirements for estimating and tendering purposes.
- Change Orders: assist Project Manager in producing RFIs, PCNs, and Change orders, set up and maintain logs to track them, including all design and consultant responses, client sign off, trade quotes, etc.
- Review of Trade and Supplier invoices to ensure they align with our Purchase Order.
- Other duties as assigned.
Qualifications and Assets
- Technical College Diploma or Degree.
- Procurement Program Diploma is an asset.
- 3-5 years project coordination experience within the Commercial Construction/Tenant Improvement industry is a requirement.
- Experience reading construction drawings is a necessity.
- Basic understanding of mechanical and electrical systems.
- Understanding of interior construction processes.
- Basic understanding of all materials used in interior construction and knowledge of their costs.
- Good command of the English language, both verbal and written.
- Proven leadership skills.
- Ability to work in a busy and growing environment.
- Punctual, focused on organization and detail.
- Excels in customer relations and can work well in a team-oriented environment.
- Ready and willing to go the extra mile on projects when needed.
- Customer service focused – both internally and externally.
What you can expect from us
- Competitive salary – Based on experience, skills, and education.
- Support for work-life balance – 3 weeks’ vacation, weekly work-from-home day, birthday flex day, and performance-based earned time off.
- Core Health Benefits – 100% employer-paid health and dental coverage, and additional funds for flex spending accounts.
- Longevity Rewards – You are an important part of the team, and we value long-term commitment and contributions. We recognize your loyalty and service at key milestones with a gift, pre-paid gift card, or RRSP contribution.
- Tailor-fit workspace – We outfit your workspace with tailor-fit furniture solutions to make your work-life comfortable and enjoyable.
- Inclusive and family-oriented work environment – You will build meaningful relationships with people who genuinely want to help you succeed.
Truspace is an energetic team of people who want to make a difference in our community by creating spaces that transform lives.
We believe that every space we create is an opportunity to provide positive change in the lives of our clients and our people. It’s about ‘we’ not ‘me’ around here, a place where people find meaning, develop themselves, and provide for their families; and you have an entire team to support your goals. Asking for help when needed and rolling up your sleeves to assist someone else are two things we encourage from everyone who works here. It’s an environment where it's fine to fail because together, we will find a solution. We build meaningful relationships and genuinely care about ensuring our clients and employees have an amazing experience with us.
Working with the team at Truspace is fun, productive, and challenging in all the right ways. We have a wonderful work environment and a team of dedicated, client-focused employees.
A little more information about our company:
Truspace is a corporate interior design and build firm. With its head office located in Edmonton, Truspace provides award-winning interior office design-build services in Calgary, Edmonton, and Toronto. We combine creative design practices with an established process to deliver sophisticated environments that have the power to inspire and transform.
If you love people and want to make a difference in the workplace, we want to hear from you.
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