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Leave of Absence Specialist

2 months ago

Markham Ontario IP, CA Extendicare Canada Inc. Full time

Job Description

We are seeking a detail-oriented and proactive LOA Specialist to join our Leave of Absence team. The ideal candidate will be responsible for managing all aspects of employee leave of absence programs and benefits administration, ensuring compliance with company policies and applicable federal and provincial regulations. This role involves maintaining accurate records, conducting benefit audits, and collaborating with various departments to support our employees effectively throughout the leave process.

This position will be located at our Head Office in Markham, Ontario and will have flexibility in-office work based on our hybrid work model.

Accountabilities

  • Administer all types of leaves of absence, including medical and nonmedical leave.

  • Serve as the primary point of contact for employees requesting leaves of absence, providing guidance and support throughout the process.

  • Coordinate leave of absence documentation and communication, ensuring timely completion of required forms and notifications.

  • Activate and maintain benefits deductions in the HR and Payroll System.

  • Conduct benefit audits to verify employee benefit enrollments, changes, and terminations in accordance with company policy.

  • Assist with system testing for upgrades and enhancements related to benefits.

  • Create and test EIB Adjustment Files for benefits deductions prior to payroll production.

  • Prepare and run benefit queries and ad hoc reports for internal and external stakeholders.

  • Assist with year-end reconciliation and T4 benefits data generation.

  • Document and implement changes in alignment with union collective agreements.

  • Collaborate with Labor Relations to address Benefit-related inquiries.

  • Collaborate with HR Business Partners, managers, and employees to develop return-to-work plans and accommodations as needed.

  • Maintain accurate leave records and databases, tracking employee eligibility, usage, and remaining leave balances.

  • Stay informed on federal and provincial leave laws and regulations to ensure compliance.

  • Partner with external vendors and third-party administrators to facilitate leave management processes.

  • Provide training and education to employees and managers on leave policies and procedures.

  • Work with the Benefits Team to enhance and develop current benefit processes.

  • Assist with other HR-related projects and initiatives as assigned.

Qualifications and Experience

  • Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience preferred

  • Minimum 1 year of experience in HR, benefits administration, or leave management.

  • Strong knowledge of federal and provincial leave laws and regulations.

  • Excellent attention to detail and organizational skills.

  • Proficient in HR and payroll systems preferred; experience with Workday is a plus.

  • Strong analytical skills with the ability to prepare reports and audits.

  • Exceptional communication and interpersonal skills.

  • Ability to work collaboratively in a team environment and manage multiple priorities.

What Extendicare has to offer:

At Extendicare, we believe that working as a team creates an environment that allows us to reach our potential. We value each employee, encourage equal opportunity for growth and recognize achievement. As a valued member of our team, you can expect:

  • Continuous mentorship, support for life-long learning and growth opportunities
  • Opportunities for advancement and career growth within the organization
  • A rewarding and meaningful work experience where you can enrich your life and the lives of others through your work.
  • Employee Family Assistance Program.
  • Robust benefits package.

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network 123 owned and operated long-term care homes, as well as our home health care operations serving more than 10,000 patients annually, we provide people with the care they need wherever they call home. Our qualified and highly trained workforce of 22,000 individuals are united by a dedication to quality care and by our vision for a future where everyone in Canada has access to the care and support they need to live their best lives.

#ExtendicareHR

#Hybrid

Time Type:

Full time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.