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Administrative Assistant to Department Head

3 months ago

Halifax Nova Scotia BB, Nova Scotia, Canada Nova Scotia Health Authority Full time

Req ID: 185639
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: MED Physician Resources
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 16-Aug-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive, confidential high-quality administrative support to the Department Head Hospital Medicine by running an effective, proficient, and modern office. The position will coordinate the day-to-day operation of the Department Head Hospital Medicine's office. The position ensures all work is prioritized and dealt with promptly and efficiently according to NSH policies and procedures. The position provides additional support to individuals, committees, or working groups as assigned, as well as supports other members of the service as necessary.

The range and diversity of responsibilities will require the Administrative Assistant to adopt a flexible approach. The ability to work independently, often under pressure to tight deadlines, is essential.

About You

We would love to hear from you if you have the following:

  • Post-Secondary diploma in a recognized office administration, business administration, or secretarial program required
  • Undergraduate degree is an asset
  • Minimum of 5 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders required
  • International Association of Administrative Professionals (IAAP) certification is an asset
  • Excellent communication, interpersonal, prioritizing, and organizational skills
  • Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology
  • Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
  • Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent, Full-Time; 75 Hours Bi-weekly

Compensation and Benefits

$23.78 - $29.73 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify. #J-18808-Ljbffr