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Real Estate Executive Assistant

3 months ago

Old Toronto Ontario, CA Property Management Toronto Full time

Location: Downtown Toronto, ON

Company: Property Management Toronto (PMT)

About Us:

PMT is a leading property management company in Toronto, dedicated to providing top-notch service to our landlords, tenants and vendors. We manage a diverse portfolio of residential properties and are committed to excellence in everything we do. We are currently seeking a skilled and motivated Real Estate Executive Assistant to join our team on a full-time contract basis.

Job Description:

We are looking for an experienced Real Estate Executive Assistant to support our property management operations. The ideal candidate will have a minimum of 2 years of experience working with MLS data uploading and the Toronto Real Estate Board. You will play a crucial role in ensuring the smooth and efficient operation of our real estate transactions and property management activities.

Key Responsibilities:

  1. Assist with the daily operations of property management, including communication with tenants, landlords, and service providers.
  2. Upload and manage MLS data, ensuring accuracy and compliance with Toronto Real Estate Board standards.
  3. Prepare and organize real estate documents, contracts, and agreements.
  4. Coordinate property listings and showings.
  5. Maintain and update property management databases and records.
  6. Conduct market research and analysis to support property management decisions.
  7. Provide administrative support to the property management team, including scheduling, correspondence, and file/key management.
  8. Handle inquiries from landlords, tenants, vendors and real estate salespersons in a professional and timely manner.
  9. Handle all key-related tasks, including preparing keys for move-ins and onboarding new tenants.
  10. Perform other duties as assigned to support the efficient operation of the property management department.

Qualifications:

  1. Minimum of 2 years of experience working with MLS data uploading and the Toronto Real Estate Board.
  2. Strong knowledge of real estate principles, practices, and property management.
  3. Excellent organizational and time management skills.
  4. Proficient in Microsoft Office Suite (Word and Excel).
  5. Strong attention to detail and accuracy.
  6. Excellent communication and interpersonal skills.
  7. Ability to work independently and as part of a team.
  8. High level of professionalism and discretion.

What We Offer:

  1. Competitive salary based on experience.
  2. Opportunity to work with a dynamic and supportive team.
  3. Professional development and growth opportunities.
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