Property Management Assistant

4 weeks ago

Vancouver Metro Vancouver Regional District, CA Townline Homes Inc Full time

About Townline

The Townline Group is a Real Estate Development Company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with proven teams specialized in the areas of Development, Affordable Housing, Finance, Acquisitions, Construction, Sales, Marketing and Customer Care all housed under one roof. Townline has been building homes since 1981 and believes diversity is the cornerstone to our success and longevity.

Currently, due to departmental growth, we are in need of a dedicated Property Management Assistant to join the team in Vancouver, BC. The ideal candidate is a highly organized individual who is an effective communicator and a creative problem solver, ideally with an administrative background. Experience with the Yardi suite of products is an advantage.

This is an exciting opportunity for someone who would like to work with one of BC's most respected and proven residential and mixed-use developers.

Role & Responsibilities

Reporting to the Director of Property Management, the Property Administrator assists the Property and/or Leasing Manager(s) in the day-to-day operations, leasing, tenant renewals, maintenance and repair coordination, communications and overall management of the properties and tenants. The ability to work under pressure while delivering an exceptional customer service experience is essential.

The primary duties of the Property Management Assistant may include but are not limited to:

  • Accurately drafting correspondence and other documents for clients as directed by the Property or Leasing Manager(s) and within the timeline pursuant to regulations;
  • Proactively following up with Property Managers, Accountants, and other support staff as necessary to provide operation support in the day-to-day implementation of policies and procedures;
  • Working with Property Accountants and the Property or Leasing Manager(s) to assist in the collecting of rents and resolving tenant arrears;
  • Following internal process flow and regulatory guidelines to issue notices as required including such situations as late payments, returned checks or eviction when directed by the Property or Leasing Manager(s);
  • Consistently inputting and updating client records, related filings and leases ensuring accurate Tenant information is tracked;
  • Providing effective and efficient administration support, including answering phones, accurate and timely record keeping, processing invoices and coordinating support services;
  • Assisting with new client set up and the closing and transition of terminated accounts;
  • Assisting the Marketing Department with tasks related to the rental portfolio;
  • Ensuring the distribution of financial statements and quality presentation of owner reports and other correspondence to owners and clients within the respective time requirements;
  • Facilitating the response to tenant inquiries and building emergency situations in absence of the Property or Leasing Manager;
  • Following up with the accounting department as needed to provide status or information regarding accounts payable, accounts receivable, financial statements;
  • Ensuring client matters are responded to in a timely manner and within regulatory guidelines;
  • Undertaking accounts payable and receivable duties in relation to the management of the overall portfolio, including workflow management of the electronic invoicing system (Yardi Elevate P2P).

Skills and Requirements:

  • Completion of a high school diploma;
  • Undergraduate degree in Real Estate, Business, or other relevant area of study considered an asset;
  • Minimum of 1-2 years’ experience working in Property Management and/or the Real Estate industry;
  • General understanding of accounting principles and procedures especially on accounts receivable and payable;
  • Demonstrating maturity, confidence and tact, particularly when dealing with difficult issues or conflict;
  • Strong knowledge of the Residential Tenancy Act;
  • Strong interpersonal skills and communication skills to work with team members from many different departments with competing priorities;
  • Highly reliable with a strong work ethic, attention to detail and excellent organizational skills;
  • Experience with Yardi considered an asset;
  • Advanced proficiency in Microsoft Office Suite;
  • A team player who works well in a collaborative environment;
  • A willingness to ask questions and a desire to be continually learning;
  • A self-starter who can work independently with minimal supervision.

Work Conditions:

  • Travel may be required;
  • Extended periods of reading and computer use;
  • Extended periods of sitting;
  • Interaction with employees, management, and the public at large;
  • Working in a busy office environment with frequent interruptions.
#J-18808-Ljbffr

  • Property Management Coordinator

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA COHO Management and Services Society Full time

    Property Management Coordinator (Management & Maintenance Coordinator) Would you like to work for a non-profit company that has 30 years on their plate of providing property management for BC’s affordable housing? COHO Management Services Society is not only BC’s largest provider of property management services to housing co-ops in BC, but we are also...

  • Commercial Property Management Assistant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA LandingPoint Full time

    We have an opening for a full-time Commercial Property Management Assistant in our commercial property management department.The daily routines of our onsite management office include carrying out property building and equipment repairs, preventive maintenance, improvements and upgrades; overseeing contractors and supervising onsite janitors and security...

  • Senior Property Accountant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA QuadReal Property Group Ltd Full time

    Senior Property Accountant About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its...

  • Senior Property Manager

    4 weeks ago

    Victoria, Capital Regional District, CA Centurion Asset Management Full time

    Who We Are Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust (“REIT”)...

  • Commercial Property Management Administrator

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA LandingPoint Full time

    We have an opening for a full-time Commercial Property Management Administrator in our commercial property management department.The daily routines of our onsite management office include carrying out property building and equipment repairs, preventive maintenance, improvements and upgrades; overseeing contractors and supervising onsite janitors and security...

  • Manager, Cost Reimbursement

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA QuadReal Property Group Full time

    About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...

  • Property Leasing Administrator

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Tech9 Full time

    UBC Properties Trust was established in 1988 with the mission to build financial legacy and create innovative spaces to live and learn.We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to...

  • Community Manager

    4 weeks ago

    Burnaby, Metro Vancouver Regional District, CA QuadReal Property Group Ltd Full time

    QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and...

  • Property Accountant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Burke Recruiting Full time

    Our well-established and respected property management company based in North Vancouver has an immediate opening for an experienced Property Accountant to support a portfolio of commercial properties. The successful candidate is a well-organized team player who possess over 2 years of retail and commercial property experience, as well as a good grasp of...

  • Manager, Income Property Accounting

    1 month ago

    Burnaby, Metro Vancouver Regional District, CA Beedie group Full time

    At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people...

  • Assistant Chief Engineer

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Angus Consulting Management Limited Full time

    ```html Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! WHO ARE WE? With over 50 years of experience throughout North America, Angus Consulting...

  • Director, Property Accounting

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA AppleOne Full time

    DescriptionOur Downtown Vancouver real estate client is seeking a permanent Director, Property Accounting to join the team. Excellent opportunity for a Senior Manager or Controller looking to make that next step!Salary: $145,000 to $165,000 + BonusBenefits:4 weeks vacation100% employer paid benefits, plus health spending accountDowntown location, hybrid work...

  • Director, Property Tax Services

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Avison Young Canada Full time

    Our Story:About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple...

  • Resident Caretaker

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Tribe Management inc Full time

    Position: Resident Caretaker (Full-Time, Permanent)Location: Vancouver, BC (On-Site)Start Date: ASAPAbout UsTribe Management is part of the Tribe Property Technologies family. Together we are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge....

  • Assistant Chief Engineer

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Angus Consulting Management Limited Full time

    ACML is Canada’s leading provider of customized operations and maintenance solutions for critical, risk-sensitive facilities. Canadian owned and operated, our O&M expertise is fueled by over 50 years of experience managing hundreds of thousands of square feet of property across diverse sectors -healthcare, IT, finance, public institutions and other...

  • Property Accountant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Trez Capital Full time

    Why Join Trez Capital?Founded in 1997, Trez Capital is a non-bank leading provider of private commercial real estate debt and equity financing solutions in Canada and the United States. For over 25 years, we have consistently provided developers and owners with flexible short-to-mid-term financing. Trez Capital also offers private and institutional...

  • Intermediate Property Accountant

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Rent it Furnished Part time

    Part time - Intermediate Property Accountant required for leading Property Management Company- Residential Rent it Furnished is a leading provider of Luxury Rental Properties and Full Property Management Services across Canada. With locations in Vancouver, Toronto, Montreal, and Ottawa, our company has been rapidly expanding both organically and through...

  • Technical Specialist, Real Property Data Analytics

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Defence Construction Canada Full time

    The Technical Specialist, Real Property Data Analytics, provides data management services to support the development and delivery of Client-Partner real property projects and programs. The incumbent acts as a technical specialist, collecting, collating, maintaining and verifying real property data from multiple sources. The Technical Specialist also executes...

  • Leasing Agent

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA MetCap Living Management Inc Part time

    MetCap Living Management Inc is one of Canada’s largest private third party property managers specializing in multi-residential property management. We are a growth-oriented company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick. Presently we own/manage over $2...

  • Assistant Rooms Operations Manager

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Marriott International Full time

    JOB SUMMARY Entry level management position that focuses on supporting the day-to-day activities of Rooms Operations and supervision of related areas that include Housekeeping, Recreation, Laundry, Staff, AYS and Concierge/Guest Services. Position directs and works with employees to carry out guest arrival and departure procedures and to maintain the...