Property Management Coordinator

4 weeks ago

Vancouver Metro Vancouver Regional District, CA COHO Management and Services Society Full time

Property Management Coordinator (Management & Maintenance Coordinator)

Would you like to work for a non-profit company that has 30 years on their plate of providing property management for BC’s affordable housing? COHO Management Services Society is not only BC’s largest provider of property management services to housing co-ops in BC, but we are also proud to be certified as a Living Wage Employer.

Our Staff Development team invests in training our hires to meet the standards that make us the best at what we do. Our 6-month training program, coupled by ongoing access to support staff and monthly workshops, is what keeps us evolving.

The coordinator is responsible for the day-to-day management and maintenance coordination of the co-operative and carrying out policies and procedures determined by the board of directors and the general membership and as directed by the co-op representative(s). Where applicable, the coordinator is also responsible for the direction and supervision of other persons contracted or employed by the co-op for any purpose.

QUALIFICATIONS:

  • Basic bookkeeping training or experience, or knowledge of accounting principles
  • Experienced computer user, esp. MS Word, MS Excel, MS Outlook
  • General knowledge of building systems
  • Experience conducting regular administrative duties surrounding building maintenance services
  • Excellent communication skills and people skills
  • Excellent time management skills
  • Proven track record of providing proactive quality assurance measures for clients while maintaining trade company relationships
  • Able to maintain confidentiality
  • Professional business manner
  • Experience working with multi-unit residential buildings and effective communication with residents and contracted maintenance personnel preferred
  • Demonstrated knowledge of co-operative governance is considered an asset
  • Knowledge of housing co-operatives is an asset
  • Access to a car preferred

RESPONSIBILITIES:

Co-op Management

  • Answering the telephone and taking member inquiries
  • Recording cheques and making bank deposits
  • Reporting to the cooperative board of directors as necessary
  • Preparing monthly financial packages including bank reconciliation, income register, and cheque register
  • Maintain A/R & A/P
  • Maintain records and prepare correspondence
  • Process invoices and prepare cheques
  • Submit taxes and prepare homeowner grants
  • Prepare minutes as requested by board
  • Assist board in interpreting operating agreements
  • Undertake credit checks, complete income verifications, and administer petty cash fund
  • Assist in the administration of investments
  • Annual corporate and government filing and reporting
  • Other duties as appropriate to the well-being of the housing cooperative
  • Prepare monthly management report for each client and present at monthly evening board meeting
  • Attend AGM and budget meetings as required

Co-op Maintenance Coordination

  • Evaluating and processing work orders from inspections
  • Communicate information between the co-op board and the maintenance team
  • Assign work to trades companies
  • Follow-up on the quality of the work being performed, as needed
  • Arrange access with residents
  • Follow up with trades companies
  • Approve invoices for completed work and forward for payment

WHAT’S IN IT FOR YOU?

  • A 35 to 40 hour work week which provides a property management experience and allows for more work-life balance
  • No requirement of working weekends. You will only be required to work for 2 hours in the evening 1-3 times per month
  • 3 weeks of accrued vacation within your first year
  • Group benefits (extended health, dental, life insurance) after 3 months of employment, with 70% of the premium paid by COHO
  • After 6 months of employment, you can enroll in our RSP program at this time
  • Eligible travel time for onsite clients is incorporated into your earnings

Salary: $32 per hour on 35 hours/week.

CONDITIONS OF EMPLOYMENT:

This position requires flexibility to work outside of regular office hours (i.e. evenings) when necessary. This position may be based on site in the office of multiple housing co-operatives with frequent activities and travel in and around the lower mainland.

The incumbent must be able to lift and carry up to 25 lbs, as well as have the manual dexterity to type, file documents and operate machinery. In addition, as required at co-op sites, the incumbent must be able to walk short distances/climb stairs.

At COHO, we foster a work environment that is inclusive and diverse, where people can be themselves. Every perspective and lived experience are valued so that together, as a co-operative, our interactions with members and the public embodies respect and a sense of belonging.

We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $32.00 per hour

Expected hours: 35 – 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

Flexible language requirement:

  • French not required

Schedule:

  • Monday to Friday

Application question(s):

  • Do you own your own vehicle?

Licence/Certification:

  • Driving Licence (required)

Work Location: In person

#J-18808-Ljbffr

  • Senior Property Accountant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA QuadReal Property Group Ltd Full time

    Senior Property Accountant About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its...

  • Property Management Assistant

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Townline Homes Inc Full time

    About Townline The Townline Group is a Real Estate Development Company primarily focused in the Lower Mainland and Vancouver Island. Our development and construction portfolios are diverse and consist of mixed-used multi-family and commercial construction, as well as non-market and purpose-built rental housing. Townline is a well-rounded company with proven...

  • Human Resources Coordinator

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA QuadReal Property Group Full time

    About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...

  • Property Leasing Administrator

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Tech9 Full time

    UBC Properties Trust was established in 1988 with the mission to build financial legacy and create innovative spaces to live and learn.We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to...

  • Manager, Cost Reimbursement

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA QuadReal Property Group Full time

    About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...

  • Community Manager

    4 weeks ago

    Burnaby, Metro Vancouver Regional District, CA QuadReal Property Group Ltd Full time

    QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and...

  • Manager, Income Property Accounting

    1 month ago

    Burnaby, Metro Vancouver Regional District, CA Beedie group Full time

    At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people...

  • Commercial Property Management Assistant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA LandingPoint Full time

    We have an opening for a full-time Commercial Property Management Assistant in our commercial property management department.The daily routines of our onsite management office include carrying out property building and equipment repairs, preventive maintenance, improvements and upgrades; overseeing contractors and supervising onsite janitors and security...

  • Property Accountant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Burke Recruiting Full time

    Our well-established and respected property management company based in North Vancouver has an immediate opening for an experienced Property Accountant to support a portfolio of commercial properties. The successful candidate is a well-organized team player who possess over 2 years of retail and commercial property experience, as well as a good grasp of...

  • Commercial Property Management Administrator

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA LandingPoint Full time

    We have an opening for a full-time Commercial Property Management Administrator in our commercial property management department.The daily routines of our onsite management office include carrying out property building and equipment repairs, preventive maintenance, improvements and upgrades; overseeing contractors and supervising onsite janitors and security...

  • Senior Property Manager

    4 weeks ago

    Victoria, Capital Regional District, CA Centurion Asset Management Full time

    Who We Are Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 350 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust (“REIT”)...

  • Property Accountant

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Trez Capital Full time

    Why Join Trez Capital?Founded in 1997, Trez Capital is a non-bank leading provider of private commercial real estate debt and equity financing solutions in Canada and the United States. For over 25 years, we have consistently provided developers and owners with flexible short-to-mid-term financing. Trez Capital also offers private and institutional...

  • Director, Property Accounting

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA AppleOne Full time

    DescriptionOur Downtown Vancouver real estate client is seeking a permanent Director, Property Accounting to join the team. Excellent opportunity for a Senior Manager or Controller looking to make that next step!Salary: $145,000 to $165,000 + BonusBenefits:4 weeks vacation100% employer paid benefits, plus health spending accountDowntown location, hybrid work...

  • Director, Property Tax Services

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Avison Young Canada Full time

    Our Story:About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple...

  • Leasing Agent

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA MetCap Living Management Inc Part time

    MetCap Living Management Inc is one of Canada’s largest private third party property managers specializing in multi-residential property management. We are a growth-oriented company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick. Presently we own/manage over $2...

  • Intermediate Property Accountant

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Rent it Furnished Part time

    Part time - Intermediate Property Accountant required for leading Property Management Company- Residential Rent it Furnished is a leading provider of Luxury Rental Properties and Full Property Management Services across Canada. With locations in Vancouver, Toronto, Montreal, and Ottawa, our company has been rapidly expanding both organically and through...

  • Self Storage Property Manager

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA US Storage Centers, Inc. Full time

    Career Opportunities with US Storage Centers Current job opportunities are posted here as they become available. Subscribe to our RSS feeds to receive instant updates as new positions become available.Self Storage Property Manager (Fairview, Full benefits) Be a part of a diverse and Inclusive team that values YOU as a person! Previous retail, restaurant,...

  • Resident Caretaker

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Tribe Management inc Full time

    Position: Resident Caretaker (Full-Time, Permanent)Location: Vancouver, BC (On-Site)Start Date: ASAPAbout UsTribe Management is part of the Tribe Property Technologies family. Together we are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge....

  • Technical Specialist, Real Property Data Analytics

    1 month ago

    Vancouver, Metro Vancouver Regional District, CA Defence Construction Canada Full time

    The Technical Specialist, Real Property Data Analytics, provides data management services to support the development and delivery of Client-Partner real property projects and programs. The incumbent acts as a technical specialist, collecting, collating, maintaining and verifying real property data from multiple sources. The Technical Specialist also executes...

  • Senior Client Services Coordinator

    4 weeks ago

    Vancouver, Metro Vancouver Regional District, CA Avison Young Canada Full time

    About You: You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate...